The University of Oklahoma
Coordinator of Internal Operations
The University of Oklahoma, Norman, Oklahoma, us, 73019
The role of the Coordinator of Internal Operations is to manage and assist with the daily operations of the internal operations and athletics equipment departments.
Responsibilities include, but are not limited to, the oversight of the athletics facility asset management and tracking, assist with facility enhancements and capital project management as well as the oversight of ordering and distribution of athletic equipment and apparel for administrative and departmental staff, inventory control, oversight of letterman and post-season award ordering and inventory and spring sale oversight and administrative duties as necessary.
Essential Functions:
Day-to-Day Internal Operations Duties
Primary point of contact for Athletics Furniture, Fixtures and Equipment (FFE) ordering, managing inventory and fulfilling staff requests
Oversight of daily biometric facility access control
Saxon warehouse management and inventory of athletics storage materials
Asset management and tracking for capital and facility projects
Post-season awards committee member directly responsible for processing student-athlete post-season and letterman award forms
Responsible for ordering and processing approximately 500 student-athlete letterman awards per year
Day-to-Day Athletics Equipment Department Duties
Maintain inventory and manage ordering and distribution of equipment and apparel for athletics department administration and departmental employees, spirit and band
Order inventory for all letterman awards and serve as Varsity O liaison
Submit letter awards forms from coaches in ARMS and distribute once forms have been approved
Complete semi-annual and annual inventory reports for all sports and distribute Nike Elite account information to staff
Manage equipment sale operations, including set-up, break down, pricing, staffing and scheduling
Administrative Duties
Prepare agendas for weekly operations meetings and manage athletics project workflow (5%)
University President’s office game day liaison
Reconcile travel receipts and manage daily calendar for the Executive Associate Athletics Director for Internal Operations, Facilities and Events
Responsibilities include, but are not limited to, the oversight of the athletics facility asset management and tracking, assist with facility enhancements and capital project management as well as the oversight of ordering and distribution of athletic equipment and apparel for administrative and departmental staff, inventory control, oversight of letterman and post-season award ordering and inventory and spring sale oversight and administrative duties as necessary.
Essential Functions:
Day-to-Day Internal Operations Duties
Primary point of contact for Athletics Furniture, Fixtures and Equipment (FFE) ordering, managing inventory and fulfilling staff requests
Oversight of daily biometric facility access control
Saxon warehouse management and inventory of athletics storage materials
Asset management and tracking for capital and facility projects
Post-season awards committee member directly responsible for processing student-athlete post-season and letterman award forms
Responsible for ordering and processing approximately 500 student-athlete letterman awards per year
Day-to-Day Athletics Equipment Department Duties
Maintain inventory and manage ordering and distribution of equipment and apparel for athletics department administration and departmental employees, spirit and band
Order inventory for all letterman awards and serve as Varsity O liaison
Submit letter awards forms from coaches in ARMS and distribute once forms have been approved
Complete semi-annual and annual inventory reports for all sports and distribute Nike Elite account information to staff
Manage equipment sale operations, including set-up, break down, pricing, staffing and scheduling
Administrative Duties
Prepare agendas for weekly operations meetings and manage athletics project workflow (5%)
University President’s office game day liaison
Reconcile travel receipts and manage daily calendar for the Executive Associate Athletics Director for Internal Operations, Facilities and Events