Arizona State University
Proposal Coordinator
Arizona State University, Tempe, Arizona, us, 85285
Job Description
The
Proposal Coordinator
provides support in developing proposals for ASU faculty and researchers. This role includes reading and helping to organize requests for proposals (RFP), requests for information (RFI), broad agency announcements (BAA), funding opportunity announcements (FOA), and similar documents from federal and philanthropic organizations. The coordinator will assist in creating templates and other documents to ensure proposals meet submission requirements.
This position is primarily responsible for assisting with the administrative aspects of the proposal process from concept to delivery. Key tasks include helping to organize proposal documents, setting up team schedules, clarifying proposal objectives, and supporting communication within the proposal team. Additionally, the coordinator will ensure all deadlines and compliance requirements are met through guidance from senior team members.
Working Environment
Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, and walking.Activities include presentations to varied audiences in person and via video.Visual acuity and manual dexterity are associated with daily use of desktop computers, such as bending, stooping, reaching, and lifting up to 20 pounds.Ability to travel (e.g., walk, ride, use available transportation) up to 20 minutes at a time.Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelors degree in a science-related field, business or related field AND three (3) years experience in research, information analysis or program evaluation; OR any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.
Department Statement
Mission:
Research development works with ASU research faculty, staff, and leaders to improve funding success and grow the research enterprise.
Values:
The members of the KE RD team are thought-leaders in the field of Research Development, innovating and implementing effective practices in collaboration with colleagues at ASU and in the broader field
Research development consists of six different functional groups: capture management, proposal management, limited submissions, events, graphics and editing.
Our Capture Managers gather insight, build connections, and plan competitive responses before formal opportunities are announced.Our proposal management function connects early and often with teams to increase the efficiency and effectiveness of the proposal development period using industry best practices for large-scale and strategic proposals. It also leverages the power of graphics for communicating key themes.Our limited submissions function provides a transparent, equitable, and efficient method for promoting and selecting proposals for opportunities that are limited at the institutional level.Our events function brings small and large groups together to discuss current opportunities and to plan for future ones to create a community of practice dedicated to improving teaming, proposals and award performance within and across ASU's research enterprise.Our graphics function supports the effective use of graphics through data visualization, infographics, and illustrations for large and strategic proposals.Our Editing function provides ASU faculty, research staff members, and postdocs with free, confidential editing for grant proposals
Desired Qualifications
Experience working within a team on multiple, diverse, complex projects (1 year)Evidence of a bachelor's or master's degreeEvidence of successful contributions to large collaborate team efforts; familiarity with proposal management best practices, the federal procurement process, policies, and procedures.Evidence of effective communicationExperience in creating resource materials and presentations (e.g., graphic presentation of data)Evidence of proficiency in software platforms required for proposal management (e.g., Microsoft Office Suite, Adobe Creative Cloud, and Zoom.)Experience in problem-solving and conflict resolutionExperience in establishing and maintaining effective working relationshipsASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety ReportIn compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.
Essential Duties
Reads and dissect RFPs, RFQs, and other solicitation documents and work with the proposal manager to develop detailed proposal outlines/plans according to requirements to ensure the proposal is compliant.Works with the proposal manager to evaluate proposal content for clarity, consistency, and responsiveness to proposal requirements and follow up with contributors to close any gaps.Works with a proposal manager to organize schedules and work on multiple efforts simultaneously.Works closely with faculty and staff to understand sponsors' funding priorities and ASU's assets to develop consistent technical documents aligning with sponsor submission requirements.Works within a university-wide network of faculty, project managers, and research administrators to extract requirements for the submission into a checklist (e.g., compliance matrix) using sponsor guidelines (i.e., solicitation and/or proposal guides); assign roles and responsibilities to team members; coordinate due dates using a team calendar; and prioritize documents using knowledge of the sponsor agencies' implicit and explicit requirements.Actively participates in proposal development meetings with internal and external stakeholders to create and adhere to a central proposal calendar with an associated proposal production process.Collaborates with faculty, staff, and external stakeholders from diverse backgrounds to ensure that proposals are inclusive and reflect the perspectives and goals of the university and funding organizationsWorks with the Art Director to create compelling graphics for inclusion in proposals.Works within the department to adhere to and promote best practices for proposal management, including presenting and facilitating workshops and developing templates, boilerplates, and libraries to support submissions and teams.Engages in ongoing professional development by participating in industry workshops, proposal management certification programs, and other opportunities to stay current on best practices and improve skills.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE:
What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.
The
Proposal Coordinator
provides support in developing proposals for ASU faculty and researchers. This role includes reading and helping to organize requests for proposals (RFP), requests for information (RFI), broad agency announcements (BAA), funding opportunity announcements (FOA), and similar documents from federal and philanthropic organizations. The coordinator will assist in creating templates and other documents to ensure proposals meet submission requirements.
This position is primarily responsible for assisting with the administrative aspects of the proposal process from concept to delivery. Key tasks include helping to organize proposal documents, setting up team schedules, clarifying proposal objectives, and supporting communication within the proposal team. Additionally, the coordinator will ensure all deadlines and compliance requirements are met through guidance from senior team members.
Working Environment
Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, and walking.Activities include presentations to varied audiences in person and via video.Visual acuity and manual dexterity are associated with daily use of desktop computers, such as bending, stooping, reaching, and lifting up to 20 pounds.Ability to travel (e.g., walk, ride, use available transportation) up to 20 minutes at a time.Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelors degree in a science-related field, business or related field AND three (3) years experience in research, information analysis or program evaluation; OR any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.
Department Statement
Mission:
Research development works with ASU research faculty, staff, and leaders to improve funding success and grow the research enterprise.
Values:
The members of the KE RD team are thought-leaders in the field of Research Development, innovating and implementing effective practices in collaboration with colleagues at ASU and in the broader field
Research development consists of six different functional groups: capture management, proposal management, limited submissions, events, graphics and editing.
Our Capture Managers gather insight, build connections, and plan competitive responses before formal opportunities are announced.Our proposal management function connects early and often with teams to increase the efficiency and effectiveness of the proposal development period using industry best practices for large-scale and strategic proposals. It also leverages the power of graphics for communicating key themes.Our limited submissions function provides a transparent, equitable, and efficient method for promoting and selecting proposals for opportunities that are limited at the institutional level.Our events function brings small and large groups together to discuss current opportunities and to plan for future ones to create a community of practice dedicated to improving teaming, proposals and award performance within and across ASU's research enterprise.Our graphics function supports the effective use of graphics through data visualization, infographics, and illustrations for large and strategic proposals.Our Editing function provides ASU faculty, research staff members, and postdocs with free, confidential editing for grant proposals
Desired Qualifications
Experience working within a team on multiple, diverse, complex projects (1 year)Evidence of a bachelor's or master's degreeEvidence of successful contributions to large collaborate team efforts; familiarity with proposal management best practices, the federal procurement process, policies, and procedures.Evidence of effective communicationExperience in creating resource materials and presentations (e.g., graphic presentation of data)Evidence of proficiency in software platforms required for proposal management (e.g., Microsoft Office Suite, Adobe Creative Cloud, and Zoom.)Experience in problem-solving and conflict resolutionExperience in establishing and maintaining effective working relationshipsASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety ReportIn compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.
Essential Duties
Reads and dissect RFPs, RFQs, and other solicitation documents and work with the proposal manager to develop detailed proposal outlines/plans according to requirements to ensure the proposal is compliant.Works with the proposal manager to evaluate proposal content for clarity, consistency, and responsiveness to proposal requirements and follow up with contributors to close any gaps.Works with a proposal manager to organize schedules and work on multiple efforts simultaneously.Works closely with faculty and staff to understand sponsors' funding priorities and ASU's assets to develop consistent technical documents aligning with sponsor submission requirements.Works within a university-wide network of faculty, project managers, and research administrators to extract requirements for the submission into a checklist (e.g., compliance matrix) using sponsor guidelines (i.e., solicitation and/or proposal guides); assign roles and responsibilities to team members; coordinate due dates using a team calendar; and prioritize documents using knowledge of the sponsor agencies' implicit and explicit requirements.Actively participates in proposal development meetings with internal and external stakeholders to create and adhere to a central proposal calendar with an associated proposal production process.Collaborates with faculty, staff, and external stakeholders from diverse backgrounds to ensure that proposals are inclusive and reflect the perspectives and goals of the university and funding organizationsWorks with the Art Director to create compelling graphics for inclusion in proposals.Works within the department to adhere to and promote best practices for proposal management, including presenting and facilitating workshops and developing templates, boilerplates, and libraries to support submissions and teams.Engages in ongoing professional development by participating in industry workshops, proposal management certification programs, and other opportunities to stay current on best practices and improve skills.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE:
What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.