ADMINISTRATIVE SUPPORT ASSISTANT

Summary About the Position: Provides general administrative support to the Engineering/Construction and Operations/Regulatory branch(es), Responsibilities Maintain information and statistical data and prepares various recurring and non-recurring reports. Perform timekeeping and related duties using an automated reporting system which is linked to a financial management system. Maintain library of regulations, regulatory resource materials, and standard operating procedures for preparation of Regulatory permit documents, staff meeting notes, and documentations files. Maintain personnel records for compliance with established regulations to include filling and purging. Use a variety of computer software to perform a wide range of word processing function such as correspondence, public notices, reports, and technical papers to support the work of the office. Effectively communicate (verbally and in writing) non-technical information to various individuals (public) and staff members regarding agency regulations manuals, handbooks, and other reference materials. Generate, edit, modify, and transmit various reports, documents, and correspondence for review by professional staff, for internal use, or for release to the public. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the Organization Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-06: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialize experience is defined as: Performing procedural and administrative work in an office environment; preparing correspondence, maintaining files/records, generates, edits, modifies, and transmits various reports, documents, and correspondence for review by professional staff or for release to the public. This definition of specialized experience is typical of work performed at the next lower or second grade/level position in the federal service (GS-05). GS-07: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialize experience is defined as: Performing various clerical and administrative work such as preparing forms, documents or correspondence, reports, files, or other documents submitted by staff members; utilizing office automation software to update databases and run reports, maintaining tracking systems, managing a filing system. This definition of specialized experience is typical of work performed at the next lower or second grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: Applies Technology to Tasks Manages and Organizes Information Organizational Awareness Technical Competence Writing Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) 51 Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Recruitment, Retention, or Relocation incentives may be authorized.