Administrative Support Assistant (OA)

Summary About the Position: Incumbent performs a wide variety of administrative management duties under the general supervision of the Staff Action Officer. Incumbent proceeds independently to plan and carry out assignments to include obtaining and presenting data and advice necessary for the proper functioning and management of the organization.This position may require temporary duty travel 5-10% of the time. Responsibilities Initiate Requests for Personnel Action utilizing the Defense Civilian Personnel Data System (DCPDS). Navigate the Civilian Personnel Online Portal (CPOL) to assist staff members with personnel matters. Coordinate and fulfill office training requirements. Assure accurate employee records are maintained. Prepare and review contract modification packages to ensure completeness. Check funding allocations for all payment estimates and change orders. Input payment estimates, change orders, fund commitments and obligations into an automated financial management system. (For example Corps of Engineers Financial Management System, CEFMS). Compile contract data and assist in the preparation of reports. Purchase supplies or services under authorized dollar amount. Determine appropriate procurement method and maintain purchase records. Track receipt of supplies and services to ensure the office receives goods and services on time. Resolve invoice discrepancies and assists vendors with nonpayment resolution. Maintain an office library consisting of Army Regulations, publications, procedures, and forms. Compose written correspondence in accordance with the Army correspondence regulation. Compile and maintain information and statistical data to prepare various recurring and nonrecurring reports. Serve as the liaison between multiple field offices and District level staff for assistance with a variety of administrative problems. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized experience: One year of specialized experience equivalent to the GS-06 grade level in the Federal service which includes performing duties that include: (1) providing all aspects of administrative support within an office; (2) maintaining time and leave records for an office; (3) purchasing office supplies and equipment using an office purchase credit card in accordance with office guidelines and policies; (4) preparing and monitoring documents required for procurement actions using a financial management system such as Corps of Engineers Financial Management System (CEFMS); and (5) accepting budget status to determine availability of funding. Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Accountability Administration and Management Attention to Detail Budget Administration Clerical Control of Funds Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Education Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Career Program (CP) 51 - General Administration and Management position Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction/ for more information. Payment of Permanent Change of Station (PCS) costs may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government interest. The following special programs/incentives MAY be offered if it is appropriate to the position being filled and in the best interest of the government: - Student Loan Repayment - Advanced In-hire (offered to new Federal employees only) - Advanced Leave Accrual (offered to new Federal employees only) - Permanent change of station Entitlement (PCS) - Relocation (offered to current Federal employees only) /Recruitment Incentives (offered to new Federal employees only