Administrative Assistant

Benefits:

Dental insurance

Health insurance

Paid time off

Vision insurance

We are looking to add an organized, friendly, positive, customer-focused, teammate for our HVAC company.

Core Responsibilitieso

Respond to phone calls, emails and texts, and direct them appropriatelyo

Monitor and manage emails, letters, packages, phone calls and other forms of correspondenceo

Document interactions with clients and technicians within our CRM in detailo

Support company bookkeeping and job costing procedureso

Track and replace office supplies as neededo

Monitor the scheduling of maintenance contractso

Prioritize new jobs and/or tasks as they come ino

Maintain up-to-date recordso

Assist with miscellaneous projectso

All other administrative duties such as filing, data entry, copying, scanning, etc.

Day-to-day Activitieso

Track daily project schedules for technicianso

Track project statuso

Data entryo

Generate preliminary invoices

Requirementso

Proficiency in Google Apps such as Google Drive, Google Docs and Google Sheets and basic computer softwareo

Proficient in managing schedules and in using Google Calendaro

Top-notch verbal and written communication skills with proper grammar and spellingo

Ability to work in an environment that is sometimes frenzied and sometimes calm, with minimal supervisiono

Self-sufficient, well organized, exceptional work ethic to meet deadlineso

Critical thinker, problem-solvero

A Team player with a dedication to lifetime learning

Soft Skillso

Housecall Pro Experienceo

Quickbooks