Small Business Investor Alliance Careers
Experienced Events Coordinator
Small Business Investor Alliance Careers, Washington, District Of Columbia, United States, 20001
Position Responsibilities
The Small Business Investor Alliance (SBIA) is seeking an Experienced Events Coordinator.
This position prepares and coordinates logistics for the Association’s event offerings including Conferences, Small-Group Meetings, Networking Activities, Private Dinners, Educational Classes, and Webinars.
The Association produces 17+ events per year, across the country and locally in DC, with attendance ranging from 20-600 people.
This position functions as part of the Events Team, and is responsible for a subset of those events, as divided amongst several Coordinators.
This position requires an experienced, highly organized, detail-oriented individual who can work independently, in a supporting role, and as part of a team.
Essential Job Functions
Responsible for the planning and execution of the Association’s event offerings
Perform venue selection and logistics including food and beverage orders and guarantees, AV and room set-up, as well as develop and adhere to the budget for select small-group events
Maintain and adhere to event planning documents and checklists as well as associated deadlines
Manage event registration, including creating the on-line event registration form, monitoring registrations for accuracy, completeness, adherence to requirements and capacity limits, creating and maintaining registration lists, as well as assisting with registration needs for VIPs, speakers, and sponsors
Coordinate pre-event meetings and calls, including scheduling, providing summaries, and performing follow-ups
Speaker and faculty coordination to include scheduling pre-planning calls, collection of bios, headshots, presentations, and other event-related logistics and follow-ups
Produce name badges, signage and on-site materials
Perform on-site registration and logistics duties to include registration desk support, set-up/tear down/packing of materials and general event assistance as needed
Assist in the execution of the Association’s private, pre-scheduled, meetings opportunities for specific industry groups, including set-up and maintenance of the proprietary platform and on-site coordination
Maintain the inventory of events-related items and order supplies and promotional items
Organize and schedule shipment of materials to/from events
Perform post-event follow-ups, including survey administration, invoice processing, distribution of conference materials and presentations, processing cancellations and refunds
Maintain event-related attendee statistics, as well as registration pacing and housing reports
Respond to general association and event-related inquiries and regularly engage with Association members
Other projects and responsibilities as assigned
Working Conditions
Office is located in Class A office building in downtown Washington, DC
In-office work a minimum of 3-4 days per week, with telework 1-2 days a week, subject to change.
A professional, fast paced environment
Travel is required – all domestic
Occasional work outside regular business hours leading up to and during events is likely
Events occur both locally and across the country
Benefits
Competitive salary plus bonus
Health Insurance
Dental Insurance
Life Insurance
401(k)
Education and Experience Requirements
Bachelor’s Degree required
3-5 years of experience in business event planning and coordination
Experience working in a professional office environment; Trade or Professional Association experience preferred
Positive, enthusiastic attitude and customer-oriented demeanor
Experience with Aventri or other event registration platform
Experience with Growthzone or other Association Management System
Proficiency with Microsoft Office software (Word, Excel, Power Point, and Outlook)
Ability to organize, prioritize, initiate and coordinate multiple tasks and projects to meet deadlines
Strong work ethic
Excellent oral and written communication skills
Ability to travel and attend 6+ events per year
Desire for professional growth, development and a passion for earning success
Salary is commensurate with experience and job role.PandoLogic. Category:Hospitality & Tourism, Keywords:Event Planner, Location:Washington, DC-20045
The Small Business Investor Alliance (SBIA) is seeking an Experienced Events Coordinator.
This position prepares and coordinates logistics for the Association’s event offerings including Conferences, Small-Group Meetings, Networking Activities, Private Dinners, Educational Classes, and Webinars.
The Association produces 17+ events per year, across the country and locally in DC, with attendance ranging from 20-600 people.
This position functions as part of the Events Team, and is responsible for a subset of those events, as divided amongst several Coordinators.
This position requires an experienced, highly organized, detail-oriented individual who can work independently, in a supporting role, and as part of a team.
Essential Job Functions
Responsible for the planning and execution of the Association’s event offerings
Perform venue selection and logistics including food and beverage orders and guarantees, AV and room set-up, as well as develop and adhere to the budget for select small-group events
Maintain and adhere to event planning documents and checklists as well as associated deadlines
Manage event registration, including creating the on-line event registration form, monitoring registrations for accuracy, completeness, adherence to requirements and capacity limits, creating and maintaining registration lists, as well as assisting with registration needs for VIPs, speakers, and sponsors
Coordinate pre-event meetings and calls, including scheduling, providing summaries, and performing follow-ups
Speaker and faculty coordination to include scheduling pre-planning calls, collection of bios, headshots, presentations, and other event-related logistics and follow-ups
Produce name badges, signage and on-site materials
Perform on-site registration and logistics duties to include registration desk support, set-up/tear down/packing of materials and general event assistance as needed
Assist in the execution of the Association’s private, pre-scheduled, meetings opportunities for specific industry groups, including set-up and maintenance of the proprietary platform and on-site coordination
Maintain the inventory of events-related items and order supplies and promotional items
Organize and schedule shipment of materials to/from events
Perform post-event follow-ups, including survey administration, invoice processing, distribution of conference materials and presentations, processing cancellations and refunds
Maintain event-related attendee statistics, as well as registration pacing and housing reports
Respond to general association and event-related inquiries and regularly engage with Association members
Other projects and responsibilities as assigned
Working Conditions
Office is located in Class A office building in downtown Washington, DC
In-office work a minimum of 3-4 days per week, with telework 1-2 days a week, subject to change.
A professional, fast paced environment
Travel is required – all domestic
Occasional work outside regular business hours leading up to and during events is likely
Events occur both locally and across the country
Benefits
Competitive salary plus bonus
Health Insurance
Dental Insurance
Life Insurance
401(k)
Education and Experience Requirements
Bachelor’s Degree required
3-5 years of experience in business event planning and coordination
Experience working in a professional office environment; Trade or Professional Association experience preferred
Positive, enthusiastic attitude and customer-oriented demeanor
Experience with Aventri or other event registration platform
Experience with Growthzone or other Association Management System
Proficiency with Microsoft Office software (Word, Excel, Power Point, and Outlook)
Ability to organize, prioritize, initiate and coordinate multiple tasks and projects to meet deadlines
Strong work ethic
Excellent oral and written communication skills
Ability to travel and attend 6+ events per year
Desire for professional growth, development and a passion for earning success
Salary is commensurate with experience and job role.PandoLogic. Category:Hospitality & Tourism, Keywords:Event Planner, Location:Washington, DC-20045