University of North Carolina Charlotte
Administrative Support Associate-Journey
University of North Carolina Charlotte, Charlotte, North Carolina, United States, 28245
Administrative Support Associate-Journey
Please see Special Instructions for more details.UNC Charlotte offers a variety of benefits which include, but are not limited to:
* Health and Life Insurance * Retirement Programs * Vacation Leave * Sick Leave * Community Service Leave * Paid Parental Leave * 12 Paid Holidays (including an extended December holiday) * Professional Development Opportunities * Tuition Waiver Program * University Recreation Membership DiscountTo learn more about our Benefits Information click here:
https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
* The Search Committee will not contact references without first verifying permission with the
finalist
.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write 'see resume' on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see the job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Position Information
General InformationVacancy Open toAll Candidates
Employment TypePermanent - Full-time
If time-limited, note appointment end date
Hours per week40
Months per year12
Position Number009551
NC Salary Grade EquivalencyGN04
Classification TitleAdmin Support Associate
Working TitleAdministrative Support Associate-Journey
Salary Range$33,540 - $39,000
Anticipate Hiring Range$39,000
FLSA StatusNon Exempt
DivisionBusiness Affairs
DepartmentFacilities Management (Adm)
Work UnitFacilities Management AVC
Work Schedule8:00 am - 5:00 pm; Monday - Friday with occasional and weekend hours required, as necessary.
Primary Purpose of PositionThis position provides front office reception and general administrative support including: greeting customers and/or guests; answering incoming telephone calls; handling incoming / outgoing mail; calendar management for both the AVC and conference rooms; purchasing office supplies; assisting with the preparation of all travel paperwork for AVC team; assisting with the coordination of FM events and/or guest visits (e.g.: travel arrangements, vehicle reservations, Chartwell orders, etc.) and other duties at the request of the Executive Assistant and other associated parties.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Journey: Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience..
Essential Job DutiesGraduation from high school or GED equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience required.Two years' administrative support experience preferred.Ability to multi-task and remain calm and composed in high-stress situations.Ability to effectively communicate the English language (reading, writing, interpretation and comprehension) required.Ability to follow written and verbal instruction.Effective skills in verbal, written and interpersonal communications.Computer literacy is required.Knowledge and skill with Google Chrome, Microsoft Office Suite and willingness to learn new programs.Purchasing Software ExperienceAbility to effectively work/interact with persons from different backgrounds and cultures.Ability to foster and create an atmosphere of teamwork.Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.Front desk reception (answer phones, answer AVC email, handle incoming and outgoing mail, respond to walk ins)Purchasing for FM AVC Office (office supplies, catering invoice, etc.)Travel planning, logistics, and approvals AVC team and directorsSpace and Conference room reservations for AVC team
Other Work Responsibilities
Assist with events throughout the yearGeneral administrative support to the AVC TeamCreating and maintaining Microsoft Office Suite and Google Suite
Departmental Preferred Experience, Skills, Training/Education
Graduation from high school or GED equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience required.Two years' administrative support experience preferred.Ability to multi-task and remain calm and composed in high-stress situations.Ability to effectively communicate the English language (reading, writing, interpretation and comprehension) required.Ability to follow written and verbal instruction.Effective skills in verbal, written and interpersonal communications.Computer literacy is required.Knowledge and skill with Google Chrome, Microsoft Office Suite and willingness to learn new programs.Purchasing Software ExperienceAbility to effectively work/interact with persons from different backgrounds and cultures.Ability to foster and create an atmosphere of teamwork.Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.Front desk reception (answer phones, answer AVC email, handle incoming and outgoing mail, respond to walk ins)Purchasing for FM AVC Office (office supplies, catering invoice, etc.)Travel planning, logistics, and approvals AVC team and directorsSpace and Conference room reservations for AVC team
Necessary Licenses or CertificationsValid driver's license. Administrative Support Specialist may operate assigned vehicles on and/or off campus and must possess, maintain, or obtain a valid driver's license upon appointment to the position.
Work LocationFM - AVC
Posting date11/14/2024
Closing date11/20/2024
Proposed Hire Date12/02/2024
Contact Information
Special Notes to Applicants
UNC Charlotte offers a variety of benefits which include, but are not limited to:
* Health and Life Insurance * Retirement Programs * Vacation Leave * Sick Leave * Community Service Leave * Paid Parental Leave * 12 Paid Holidays (including an extended December holiday) * Professional Development Opportunities * Tuition Waiver Program * University Recreation Membership Discount
To learn more about our Benefits Information click here:
https://hr.charlotte.edu/benefitsThe finalist will be subject to a Criminal Background Check.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
* The Search Committee will not contact references without first verifying permission with the
finalist
.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write 'see resume' on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see the job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Posting Specific Questions
Required fields are indicated with an asterisk (*).Do you have professional experience with event coordination or project management? If yes, please explain your experience.(Open Ended Question)
Have you used Microsoft Office and Google Suite? If yes, how?(Open Ended Question)
Do you have professional experience with purchase orders and dealing with different vendors? If yes, please explain your experience.(Open Ended Question)
How did you hear about this employment opportunity?
UNC Charlotte WebsiteHERC Job BoardInside Higher EducationCirca (formerly known as Local JobNetwork)Another WebsiteAgency ReferralAdvertisement/PublicationPersonal ReferralOther
Applicant Documents
Required Documents
Resume / Curriculum VitaeCover Letter / Letter of InterestContact Information for References
Optional Documents
Please see Special Instructions for more details.UNC Charlotte offers a variety of benefits which include, but are not limited to:
* Health and Life Insurance * Retirement Programs * Vacation Leave * Sick Leave * Community Service Leave * Paid Parental Leave * 12 Paid Holidays (including an extended December holiday) * Professional Development Opportunities * Tuition Waiver Program * University Recreation Membership DiscountTo learn more about our Benefits Information click here:
https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
* The Search Committee will not contact references without first verifying permission with the
finalist
.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write 'see resume' on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see the job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Position Information
General InformationVacancy Open toAll Candidates
Employment TypePermanent - Full-time
If time-limited, note appointment end date
Hours per week40
Months per year12
Position Number009551
NC Salary Grade EquivalencyGN04
Classification TitleAdmin Support Associate
Working TitleAdministrative Support Associate-Journey
Salary Range$33,540 - $39,000
Anticipate Hiring Range$39,000
FLSA StatusNon Exempt
DivisionBusiness Affairs
DepartmentFacilities Management (Adm)
Work UnitFacilities Management AVC
Work Schedule8:00 am - 5:00 pm; Monday - Friday with occasional and weekend hours required, as necessary.
Primary Purpose of PositionThis position provides front office reception and general administrative support including: greeting customers and/or guests; answering incoming telephone calls; handling incoming / outgoing mail; calendar management for both the AVC and conference rooms; purchasing office supplies; assisting with the preparation of all travel paperwork for AVC team; assisting with the coordination of FM events and/or guest visits (e.g.: travel arrangements, vehicle reservations, Chartwell orders, etc.) and other duties at the request of the Executive Assistant and other associated parties.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Journey: Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience..
Essential Job DutiesGraduation from high school or GED equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience required.Two years' administrative support experience preferred.Ability to multi-task and remain calm and composed in high-stress situations.Ability to effectively communicate the English language (reading, writing, interpretation and comprehension) required.Ability to follow written and verbal instruction.Effective skills in verbal, written and interpersonal communications.Computer literacy is required.Knowledge and skill with Google Chrome, Microsoft Office Suite and willingness to learn new programs.Purchasing Software ExperienceAbility to effectively work/interact with persons from different backgrounds and cultures.Ability to foster and create an atmosphere of teamwork.Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.Front desk reception (answer phones, answer AVC email, handle incoming and outgoing mail, respond to walk ins)Purchasing for FM AVC Office (office supplies, catering invoice, etc.)Travel planning, logistics, and approvals AVC team and directorsSpace and Conference room reservations for AVC team
Other Work Responsibilities
Assist with events throughout the yearGeneral administrative support to the AVC TeamCreating and maintaining Microsoft Office Suite and Google Suite
Departmental Preferred Experience, Skills, Training/Education
Graduation from high school or GED equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience required.Two years' administrative support experience preferred.Ability to multi-task and remain calm and composed in high-stress situations.Ability to effectively communicate the English language (reading, writing, interpretation and comprehension) required.Ability to follow written and verbal instruction.Effective skills in verbal, written and interpersonal communications.Computer literacy is required.Knowledge and skill with Google Chrome, Microsoft Office Suite and willingness to learn new programs.Purchasing Software ExperienceAbility to effectively work/interact with persons from different backgrounds and cultures.Ability to foster and create an atmosphere of teamwork.Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.Front desk reception (answer phones, answer AVC email, handle incoming and outgoing mail, respond to walk ins)Purchasing for FM AVC Office (office supplies, catering invoice, etc.)Travel planning, logistics, and approvals AVC team and directorsSpace and Conference room reservations for AVC team
Necessary Licenses or CertificationsValid driver's license. Administrative Support Specialist may operate assigned vehicles on and/or off campus and must possess, maintain, or obtain a valid driver's license upon appointment to the position.
Work LocationFM - AVC
Posting date11/14/2024
Closing date11/20/2024
Proposed Hire Date12/02/2024
Contact Information
Special Notes to Applicants
UNC Charlotte offers a variety of benefits which include, but are not limited to:
* Health and Life Insurance * Retirement Programs * Vacation Leave * Sick Leave * Community Service Leave * Paid Parental Leave * 12 Paid Holidays (including an extended December holiday) * Professional Development Opportunities * Tuition Waiver Program * University Recreation Membership Discount
To learn more about our Benefits Information click here:
https://hr.charlotte.edu/benefitsThe finalist will be subject to a Criminal Background Check.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
* The Search Committee will not contact references without first verifying permission with the
finalist
.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write 'see resume' on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see the job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Posting Specific Questions
Required fields are indicated with an asterisk (*).Do you have professional experience with event coordination or project management? If yes, please explain your experience.(Open Ended Question)
Have you used Microsoft Office and Google Suite? If yes, how?(Open Ended Question)
Do you have professional experience with purchase orders and dealing with different vendors? If yes, please explain your experience.(Open Ended Question)
How did you hear about this employment opportunity?
UNC Charlotte WebsiteHERC Job BoardInside Higher EducationCirca (formerly known as Local JobNetwork)Another WebsiteAgency ReferralAdvertisement/PublicationPersonal ReferralOther
Applicant Documents
Required Documents
Resume / Curriculum VitaeCover Letter / Letter of InterestContact Information for References
Optional Documents