University of North Carolina Charlotte
Administrative Support Specialist
University of North Carolina Charlotte, Charlotte, North Carolina, United States, 28245
Administrative Support Specialist
Please see Special Instructions for more details.UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
The Search Committee will not contact references without first verifying permission with the
finalist
.Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
Do not write 'see resume' on your application when completing the job duties section.Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application if requested.
These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.Position Information
General InformationVacancy Open toAll Candidates
Employment TypePermanent - Full-time
If time-limited, note appointment end date
Hours per week40
Months per year12
Position Number002584
NC Salary Grade EquivalencyGN08
Classification TitleAdministrative Support Specialist - Advanced
Working TitleAdministrative Support Specialist
Salary Range$40,665 - $51,857
Anticipate Hiring Range$40,665 - $50,346
FLSA StatusNon Exempt
DivisionAcademic Affairs
DepartmentCollege of Health & Human Svc (Col)
Work UnitAppl Phys Hlth & Clin Sci
Work Schedule8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
Primary Purpose of PositionThis position supports and advises faculty, Program Coordinators, and the Department Chair in Applied Physiology, Health, & Clinical Sciences to maintain/check student records for field placements and graduation requirements/clearance; prepares and manages preceptor letters for placement agencies; compiles; builds and verifies course schedules with departmental faculty and registrar's office; schedules facilities for courses and non-academic use; performs recruitment and hiring/salary/credentialing paperwork for part-time faculty to fulfill course coverage; manages degree program admission applications; is liaison to 3 external advisory boards to Department; maintains Department website and other media for academic programs; is member of Department External Communications Committee; and places orders through NinerMart and with P-card purchases when necessary to support program promotion and community outreach events. The position is also responsible for program- and unit-level record-keeping (old and new business), meeting support (minutes), and Chair scheduling (calendar).
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience.
Essential Job DutiesThis position supports the unit through program- and unit-level record-keeping (old and new business), schedule building and submission, recruitment and processing of part-time faculty, maintenance of the unit website, program- and unit-meeting support (minutes), Chair scheduling (calendar), and unit-related reservations.
Other Work ResponsibilitiesContribute to the External Communications committee, place orders for equipment, supplies, and travel when necessary.
Departmental Preferred Experience, Skills, Training/Education
Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience; Associates Degree Preferred.Prior office support experience and/or office managerial experience.Experience with Banner system preferred.Proficiency with Google apps (docs, sheets) and Intermediate experience with Microsoft Suite preferred.Strong verbal and written communication skills with attention to details needed.Exceptional organizational skills needed.
Necessary Licenses or Certifications
Work LocationBelk 210
Posting date11/12/2024
Closing date11/25/2024
Proposed Hire Date01/06/2025
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
The Search Committee will not contact references without first verifying permission with the
finalist
.Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
Do not write 'see resume' on your application when completing the job duties section.Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application if requested.
These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.Posting Specific Questions
Required fields are indicated with an asterisk (*).*How did you hear about this employment opportunity?
UNC Charlotte WebsiteHERC Job BoardInside Higher EducationCirca (formerly known as Local JobNetwork)Another WebsiteAgency ReferralAdvertisement/PublicationPersonal ReferralOther
Where did you learn about this posting?(Open Ended Question)
*Please describe your professional experience using Banner software.(Open Ended Question)
*Do you have experience with both Microsoft and Google Suite applications? Is so, please indicate which and the associated applications as well as your level of experience (beginner, intermediate, advanced).(Open Ended Question)
*Please describe your experience in providing administrative support or office management and how many years of experience you have.(Open Ended Question)
Applicant Documents
Required Documents
Resume / Curriculum VitaeCover Letter / Letter of Interest
Optional Documents
Contact Information for References
Please see Special Instructions for more details.UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
The Search Committee will not contact references without first verifying permission with the
finalist
.Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
Do not write 'see resume' on your application when completing the job duties section.Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application if requested.
These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.Position Information
General InformationVacancy Open toAll Candidates
Employment TypePermanent - Full-time
If time-limited, note appointment end date
Hours per week40
Months per year12
Position Number002584
NC Salary Grade EquivalencyGN08
Classification TitleAdministrative Support Specialist - Advanced
Working TitleAdministrative Support Specialist
Salary Range$40,665 - $51,857
Anticipate Hiring Range$40,665 - $50,346
FLSA StatusNon Exempt
DivisionAcademic Affairs
DepartmentCollege of Health & Human Svc (Col)
Work UnitAppl Phys Hlth & Clin Sci
Work Schedule8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
Primary Purpose of PositionThis position supports and advises faculty, Program Coordinators, and the Department Chair in Applied Physiology, Health, & Clinical Sciences to maintain/check student records for field placements and graduation requirements/clearance; prepares and manages preceptor letters for placement agencies; compiles; builds and verifies course schedules with departmental faculty and registrar's office; schedules facilities for courses and non-academic use; performs recruitment and hiring/salary/credentialing paperwork for part-time faculty to fulfill course coverage; manages degree program admission applications; is liaison to 3 external advisory boards to Department; maintains Department website and other media for academic programs; is member of Department External Communications Committee; and places orders through NinerMart and with P-card purchases when necessary to support program promotion and community outreach events. The position is also responsible for program- and unit-level record-keeping (old and new business), meeting support (minutes), and Chair scheduling (calendar).
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience.
Essential Job DutiesThis position supports the unit through program- and unit-level record-keeping (old and new business), schedule building and submission, recruitment and processing of part-time faculty, maintenance of the unit website, program- and unit-meeting support (minutes), Chair scheduling (calendar), and unit-related reservations.
Other Work ResponsibilitiesContribute to the External Communications committee, place orders for equipment, supplies, and travel when necessary.
Departmental Preferred Experience, Skills, Training/Education
Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience; Associates Degree Preferred.Prior office support experience and/or office managerial experience.Experience with Banner system preferred.Proficiency with Google apps (docs, sheets) and Intermediate experience with Microsoft Suite preferred.Strong verbal and written communication skills with attention to details needed.Exceptional organizational skills needed.
Necessary Licenses or Certifications
Work LocationBelk 210
Posting date11/12/2024
Closing date11/25/2024
Proposed Hire Date01/06/2025
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
The Search Committee will not contact references without first verifying permission with the
finalist
.Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
Do not write 'see resume' on your application when completing the job duties section.Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application if requested.
These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.Posting Specific Questions
Required fields are indicated with an asterisk (*).*How did you hear about this employment opportunity?
UNC Charlotte WebsiteHERC Job BoardInside Higher EducationCirca (formerly known as Local JobNetwork)Another WebsiteAgency ReferralAdvertisement/PublicationPersonal ReferralOther
Where did you learn about this posting?(Open Ended Question)
*Please describe your professional experience using Banner software.(Open Ended Question)
*Do you have experience with both Microsoft and Google Suite applications? Is so, please indicate which and the associated applications as well as your level of experience (beginner, intermediate, advanced).(Open Ended Question)
*Please describe your experience in providing administrative support or office management and how many years of experience you have.(Open Ended Question)
Applicant Documents
Required Documents
Resume / Curriculum VitaeCover Letter / Letter of Interest
Optional Documents
Contact Information for References