University of Oklahoma
Senior Admin Support Specialist- TULSA
University of Oklahoma, Tulsa, Oklahoma, United States, 74145
Job Description
Senior Admin Support Specialist
Position Information :
Coordinates the Scholarship and awards for medical and PA students and handles the business affairs of the SCM Student Services Office. Supports and coordinates student services projects as assigned.
Essential Duties
:
Billing/Purchasing/Travel for Student Services Office:Pay bills on a weekly basisHandle P-card purchasesOrder SuppliesServe as coordinator/content expert on Concur travel system for the officeFile reimbursement forms for studentsManage Touchnet, the online payment platformScholarships and Awards:
Schedule, attend and take minutes at scholarship meetingsDevelop and maintain scholarship spreadsheet of all recipientsPrepare and distribute required emails forms, letters etc. in support of the SCMManage Medical, PA Student, and Faculty teaching awardsMaintain database of affiliation agreements. Work with legal department and administration to process agreementsSupport various projects of the SCM student services office including but not limited to: Summer Institute, Pipeline Programs, White Coat Ceremony, Orientations, Match, Graduation, etc.Exhibit a positive and welcoming attitude toward all studentsAssist with reception duties in the office, as neededHelp keep the student services area clean and tidySupport all SCM learners when needed, including medical and PA students and alumniBe willing to assist with other student services activities as directed by the Associate and Assistant Deans, Assistant Director of Student Services, and Director of Student ServicesJob Requirements
Qualifications:
Required Education:
High School Diploma or GED , AND:
24 months office, clerical, or administrative experience.Working Conditions:
Physical:
Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.Environmental:
Standard office environment.Knowledge, Skills & Abilities:
Knowledge of office proceduresGeneral office and customer service skillsKnowledge of Microsoft Office Suite (Outlook, Excel, and Word)Excellent interpersonal skillsAbility to work independently and as a team playerAbility to complete tasks in an efficient and timely mannerMust be detail oriented for accuracy of data and informationAbility to multitask, be organized, and self-motivatedAbility to work in stressful situationsAbility to communicate verbally and in writing
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Why You Belong at the University of Oklahoma:
The University of Oklahoma, fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Senior Admin Support Specialist
Position Information :
Coordinates the Scholarship and awards for medical and PA students and handles the business affairs of the SCM Student Services Office. Supports and coordinates student services projects as assigned.
Essential Duties
:
Billing/Purchasing/Travel for Student Services Office:Pay bills on a weekly basisHandle P-card purchasesOrder SuppliesServe as coordinator/content expert on Concur travel system for the officeFile reimbursement forms for studentsManage Touchnet, the online payment platformScholarships and Awards:
Schedule, attend and take minutes at scholarship meetingsDevelop and maintain scholarship spreadsheet of all recipientsPrepare and distribute required emails forms, letters etc. in support of the SCMManage Medical, PA Student, and Faculty teaching awardsMaintain database of affiliation agreements. Work with legal department and administration to process agreementsSupport various projects of the SCM student services office including but not limited to: Summer Institute, Pipeline Programs, White Coat Ceremony, Orientations, Match, Graduation, etc.Exhibit a positive and welcoming attitude toward all studentsAssist with reception duties in the office, as neededHelp keep the student services area clean and tidySupport all SCM learners when needed, including medical and PA students and alumniBe willing to assist with other student services activities as directed by the Associate and Assistant Deans, Assistant Director of Student Services, and Director of Student ServicesJob Requirements
Qualifications:
Required Education:
High School Diploma or GED , AND:
24 months office, clerical, or administrative experience.Working Conditions:
Physical:
Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.Environmental:
Standard office environment.Knowledge, Skills & Abilities:
Knowledge of office proceduresGeneral office and customer service skillsKnowledge of Microsoft Office Suite (Outlook, Excel, and Word)Excellent interpersonal skillsAbility to work independently and as a team playerAbility to complete tasks in an efficient and timely mannerMust be detail oriented for accuracy of data and informationAbility to multitask, be organized, and self-motivatedAbility to work in stressful situationsAbility to communicate verbally and in writing
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Why You Belong at the University of Oklahoma:
The University of Oklahoma, fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.