American Foreign Service Protective Association
Junior Accountant
American Foreign Service Protective Association, Washington, District of Columbia, us, 20022
Job Type
Full-time
Description
AFSPA is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
*A Resume is required for consideration. Application submissions without a resume included will be automatically disqualified from consideration.*
Compensation for this position is in the
$54k
range to
$61k
range depending on qualifications and experience.
We offer benefits that include subsidized Medical and dental coverage. Other optional benefits include 401K, Vision, Life Insurance, & more.
Hybrid work schedule
until otherwise notified. Hybrid work schedules are based on business needs and
may require you to have to work in the office up to 4 days per week.
Summary:
The Junior Account (Accountant II) supports the overall provision of Accounting & Finance services, policies, and programs. Job functions of the Junior Accountant include computing, classifying, recording, and verifying numerical data for use in maintaining accounting records by performing the below functions.
Duties and Responsibilities for a Junior Accountant:
Duties & responsibilities for each major area include, but are not limited to the following:
Payroll *
Processes bi-weekly payroll.Interfaces with supervisors and managers to ensure all time is approved prior to running reports in Paylocity.Processes payroll-related changes received from Human ResourcesAccounts Payable*
Prepare accounts payable invoices, understand the substance of the underlying transaction and code to the appropriate general ledger account, post payments, process payments in Bill.comMaintain a list of recurring monthly invoices and ensure timely receipt (call vendor/invoice approver if not received) and paymentProcess adjustments and void checks in Sage Intacct (as needed)Account Receivable / Cash Receipts
AIP payment application to ensure AR balances are correctCash receiptsCredit card receiptsDirect debit processingFixed Assets
Maintain a permanent fixed asset ledger with all invoices supporting journal entries to Fixed Asset general ledger accounts, enter/track assets & process *Work with purchasers and users to ensure that disposals of any assets are reported and accounted for properly in a timely manner with a hard cut off as of 6/30 and 12/31.Depreciation (monthly)Expense Reports
Review employee expense reports (domestic and international) and credit card charges for accuracy, code expenses to the proper general ledger account and create general ledger entries for them *Apply Federal Acquisition Regulations, Federal Travel Regulations, and cost accounting principles to expense reportsConvert foreign currency for international tripsIf there are any personal charges on expense reports or credit card reports, prepare and send quarterly invoice to employees that have incurred expenses that should not be paid by AFSPA and ensure payment is made timely but no later than year end. *General Ledger
Maintain general ledgerTimely recording of general ledger entries into accounting system (Sage Intacct) and ensuring all transactions meet current standards and GAAP. *Creating/updating spreadsheets to load into the accounting system and maintain a log of all general ledger entries. This is to properly document and track all monetary transactions/events. This is done throughout each month for recurring and special (one-time) entries. *Prepare journal entriesCash Management
Monitor cash balances to ensure funds are available for AP, payroll, operational needsPrepare timely cash draws from Aetna / OPMManage cash balances between investment and checking accountsFinancial Reporting and Analysis
Reviewing Income statements & Balance sheets to ensure all costs are appropriately coded before month end closePrepare AFSPA & SLF executive summariesPrepare FEHB reportingAudits and Tax Filings / Compliance
Audit and tax preparation for both AFSPA & FEHB *Maintains "prepared by client schedules" (PBC) and uploads to shared website Suralink.Fields requests from auditors and explains procedure used in different duties (such as journal entries, year-end accruals and account reconciliations), for both interim and year end field work. *Budgeting
Collaborate with colleagues to develop annual budgetProvide variance analysis and explanationsLead the quarterly time study process, collect and consolidateAverage four quarters of data to be the basis of the following year allocationsCollect General & Administrative (G&A) statistics from colleaguesOther
Partner relationshipsEstablish and maintain positive working relationships with internal and external partners. EX: (Aetna, Johnson Lambert (JLCO), Truist, Royal Bank of Canada (RBC), Harvest Wealth (HW), Paylocity, Sage, Bill, Concur)Create/maintain SOPs for responsibilities listed above *Other duties as assigned
The Accountant II supports Accounting & Finance practices and objectives that will provide accurate & timely financial reporting, that emphasizes customer service, empowerment, quality, productivity and standards, and goal attainment.
Requirements
Qualifications for a Junior Accountant:
To perform this job successfully, an Junior Accountant must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferrable competencies of a Junior Accountant include but are not limited to: Highly detail-oriented with good communication (oral & written), organizational, time management, interpersonal, analytical, and problem-solving skills; Ability to meet a constant stream of deadlines; Ability to work both independently and collaboratively with different levels of employees; Ethical conduct and Thoroughness; Microsoft Word and Excel (advanced beginner to intermediate); Paylocity, Sage Intacct, Bill.com; Internet Explorer; database software and Microsoft Outlook. Evidence of the practice of a high level of confidentiality.
Education/Experience for a Junior Accountant:
Two years of Accounting education and two years related accounting experience; or equivalent combination of education and experience required. Experience required in one of the following areas: Accounts Receivable, Accounts payable, Payroll, General Ledger, Account reconciliation, Credit card and expense processing. Bachelor's Degree or equivalent in Accounting, preferred. Broad knowledge and experience in more than one other area: Accounts Receivable, Accounts payable, Payroll, General Ledger, Fixed Assets, Account reconciliation, Credit card and expense processing, and working knowledge of FAR and FTR preferred
Full-time
Description
AFSPA is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
*A Resume is required for consideration. Application submissions without a resume included will be automatically disqualified from consideration.*
Compensation for this position is in the
$54k
range to
$61k
range depending on qualifications and experience.
We offer benefits that include subsidized Medical and dental coverage. Other optional benefits include 401K, Vision, Life Insurance, & more.
Hybrid work schedule
until otherwise notified. Hybrid work schedules are based on business needs and
may require you to have to work in the office up to 4 days per week.
Summary:
The Junior Account (Accountant II) supports the overall provision of Accounting & Finance services, policies, and programs. Job functions of the Junior Accountant include computing, classifying, recording, and verifying numerical data for use in maintaining accounting records by performing the below functions.
Duties and Responsibilities for a Junior Accountant:
Duties & responsibilities for each major area include, but are not limited to the following:
Payroll *
Processes bi-weekly payroll.Interfaces with supervisors and managers to ensure all time is approved prior to running reports in Paylocity.Processes payroll-related changes received from Human ResourcesAccounts Payable*
Prepare accounts payable invoices, understand the substance of the underlying transaction and code to the appropriate general ledger account, post payments, process payments in Bill.comMaintain a list of recurring monthly invoices and ensure timely receipt (call vendor/invoice approver if not received) and paymentProcess adjustments and void checks in Sage Intacct (as needed)Account Receivable / Cash Receipts
AIP payment application to ensure AR balances are correctCash receiptsCredit card receiptsDirect debit processingFixed Assets
Maintain a permanent fixed asset ledger with all invoices supporting journal entries to Fixed Asset general ledger accounts, enter/track assets & process *Work with purchasers and users to ensure that disposals of any assets are reported and accounted for properly in a timely manner with a hard cut off as of 6/30 and 12/31.Depreciation (monthly)Expense Reports
Review employee expense reports (domestic and international) and credit card charges for accuracy, code expenses to the proper general ledger account and create general ledger entries for them *Apply Federal Acquisition Regulations, Federal Travel Regulations, and cost accounting principles to expense reportsConvert foreign currency for international tripsIf there are any personal charges on expense reports or credit card reports, prepare and send quarterly invoice to employees that have incurred expenses that should not be paid by AFSPA and ensure payment is made timely but no later than year end. *General Ledger
Maintain general ledgerTimely recording of general ledger entries into accounting system (Sage Intacct) and ensuring all transactions meet current standards and GAAP. *Creating/updating spreadsheets to load into the accounting system and maintain a log of all general ledger entries. This is to properly document and track all monetary transactions/events. This is done throughout each month for recurring and special (one-time) entries. *Prepare journal entriesCash Management
Monitor cash balances to ensure funds are available for AP, payroll, operational needsPrepare timely cash draws from Aetna / OPMManage cash balances between investment and checking accountsFinancial Reporting and Analysis
Reviewing Income statements & Balance sheets to ensure all costs are appropriately coded before month end closePrepare AFSPA & SLF executive summariesPrepare FEHB reportingAudits and Tax Filings / Compliance
Audit and tax preparation for both AFSPA & FEHB *Maintains "prepared by client schedules" (PBC) and uploads to shared website Suralink.Fields requests from auditors and explains procedure used in different duties (such as journal entries, year-end accruals and account reconciliations), for both interim and year end field work. *Budgeting
Collaborate with colleagues to develop annual budgetProvide variance analysis and explanationsLead the quarterly time study process, collect and consolidateAverage four quarters of data to be the basis of the following year allocationsCollect General & Administrative (G&A) statistics from colleaguesOther
Partner relationshipsEstablish and maintain positive working relationships with internal and external partners. EX: (Aetna, Johnson Lambert (JLCO), Truist, Royal Bank of Canada (RBC), Harvest Wealth (HW), Paylocity, Sage, Bill, Concur)Create/maintain SOPs for responsibilities listed above *Other duties as assigned
The Accountant II supports Accounting & Finance practices and objectives that will provide accurate & timely financial reporting, that emphasizes customer service, empowerment, quality, productivity and standards, and goal attainment.
Requirements
Qualifications for a Junior Accountant:
To perform this job successfully, an Junior Accountant must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferrable competencies of a Junior Accountant include but are not limited to: Highly detail-oriented with good communication (oral & written), organizational, time management, interpersonal, analytical, and problem-solving skills; Ability to meet a constant stream of deadlines; Ability to work both independently and collaboratively with different levels of employees; Ethical conduct and Thoroughness; Microsoft Word and Excel (advanced beginner to intermediate); Paylocity, Sage Intacct, Bill.com; Internet Explorer; database software and Microsoft Outlook. Evidence of the practice of a high level of confidentiality.
Education/Experience for a Junior Accountant:
Two years of Accounting education and two years related accounting experience; or equivalent combination of education and experience required. Experience required in one of the following areas: Accounts Receivable, Accounts payable, Payroll, General Ledger, Account reconciliation, Credit card and expense processing. Bachelor's Degree or equivalent in Accounting, preferred. Broad knowledge and experience in more than one other area: Accounts Receivable, Accounts payable, Payroll, General Ledger, Fixed Assets, Account reconciliation, Credit card and expense processing, and working knowledge of FAR and FTR preferred