Adams County, Colorado
Operations Associate - Executive Office Coordinator
Adams County, Colorado, Brighton, Colorado, United States, 80601
Operations Associate - Executive Office Coordinator
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Operations Associate - Executive Office Coordinator
Salary
$59,423.52 - $83,193.76 Annually
Location
Brighton, CO
Job Type
Regular Full-time
Job Number
06822
Department
County Manager
Division
County Manager Div
Opening Date
11/22/2024
Closing Date
12/6/2024 4:30 PM Mountain
Our Mission
At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion.
Cultural Competencies/EEO
Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.
Position classification
Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.
Description
Benefits
Questions
What Success Looks Like In This Job
Responsible for all administrative and logistical tasks in service of ensuring the Adams County Government Center’s executive workplace - including the County Manager, Executive Leadership Team (ELT), and County Manager's Office (CMO) runs smoothly.
Primary responsibilities include front desk coverage, accounts payable processing, event planning and logistics support for the executive floor. Take pride in being the first face most see when they enter the executive suite. Enjoy simple, complex, and at times urgent problem solving, and working both independently on and with a supportive team. Have a sense of humor!
Given that this role is a recent addition to the Chief of Staff team, this job may be of interest to you if you are willing to quickly learn the tasks outlined below and then identify other ways to increase efficiency and collaboration and positively impact the culture of the executive workplace.
Examples of Duties for Success
Provide front desk coverage and maintain 5 th floor access via the front desk by assist ing visitors . A nswer phone calls and sort/distribute mail daily .
Handle all requisitions and invoices for the CMO's office and Board of County Commissioners.
Assist with logistics - catering, IT support, and more - for Board of County Commissioner's Public Hearings, Study Session Meetings, and other BoCC , CMO department , and Adams County events and meetings .
Partner with the Board of County Commissioners (BoCC) Operations Associate to assist with managing constituent services.
Provide a dministrative s upport to the Clerk to the Board in support of Board of County Commissioner's Public Hearings and Study Session Meetings, and assist in other capacities with Board events ,
Partner with Executive Assistant to the County Manager’s Office to assist with scheduling for the Executive Leadership team as needed.
Responsible for coordinating the maintenance of office equipment.
Input work order requests to our facilities team .
Create and maintain an i nventory and place orders, for general office supplies and for special requests .
Coordinate and plan for CMO team meetings, teambuilding events, holidays, birthdays and the like .
Oversee organization of and pr ocess for maintaining the of fice kitchens.
Qualifications for Success
With time, become the subject matter expert in the office for administrative and logistical tasks that help the executive suite run smoothly.
Digital Skillset: Highly proficient in computer software such as Microsoft Outlook (email and calendar), Word, Excel, and PowerPoint.
Attention to detail: Ability to pay close attention to detail to ensure the completeness and accuracy of work performed by oneself and/or others.
Follow through: Ability to work without close supervision and ensure that work tasks are completed on time and with high quality.
Communication: Ability to speak with a variety of audiences in a clear, concise, and organized manner to effectively convey information.
Teamwork: Establish, maintain, and foster positive and harmonious working relationships with all team members; work cooperatively with other departments, County officials, and outside agencies.
Decision making: Analyze situations carefully and adopt effective courses of action.
Relationships: Establish and maintain good working relationships with Adams County colleagues, partners, and the public; handle complaints/problems courteously and tactfully, referring to other departments as necessary; establish, maintain, and foster positive and harmonious relationships with those contacted in the course of work.
Problem solving: Be resourceful; act with urgency; enjoy new and daily challenges.
Maintain confidentiality.
Establish, maintain, and foster positive working relationships with those contacted in the course of work.
More Qualifications for Success
Experience:Three (3) years progressively responsible administrative and secretarial experience at the executive administrative/logistical level.
Education and Training:
High School Diploma or GED equivalent required.
College level course work in Business Administration, Organizational Leadership, or a related field is preferable.
License or Certificate: Certified, or ability to become certified, as a Notary Public in the state of Colorado.
Background Check:Must pass a criminal background check
Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.
Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!
Benefits You Expect:
AFLAC Supplemental Medical Insurance
Basic Term Life & Optional Term Life Insurance
Deferred Compensation Plan
Dental/Vision/Medical Plans
Generous Vacation/Sick leave
Long-Term Disability
Retirement Plan
Short-Term Disability
Plus some you might not expect:
Employee Assistance Program
Employee Fitness Center
Employee Health Clinics
Flexible Work Schedules
Recreation Center Discounts
Training & Tuition Reimbursement Programs
Wellness programs
Lactation friendly certified workplace
01
Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Yes, I understand and agree
Yes, I understand but disagree.
02
Do you possess at least 3 years of progressively responsible administrative and secretarial experience at the executive administrative/logistical level?
Yes
No
03
Please select your highest level of education:
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate's Degree
Not Applicable
04
In 250 words or less, what advice would you give to someone else who is tasked with staffing an elected official for the first time?
05
Do you prefer to spend your day working on a long-term project or multiple smaller tasks? Why?
06
Describe a situation where you anticipated your supervisor's needs and proactively took steps to address them.
Required Question
Agency
Adams County
Address
4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213
Website
http://www.adcogov.org/current-career-opportunities
Apply
Please verify your email addressVerify Email
Print (https://www.governmentjobs.com/careers/adams/jobs/newprint/4740015)
Apply
Operations Associate - Executive Office Coordinator
Salary
$59,423.52 - $83,193.76 Annually
Location
Brighton, CO
Job Type
Regular Full-time
Job Number
06822
Department
County Manager
Division
County Manager Div
Opening Date
11/22/2024
Closing Date
12/6/2024 4:30 PM Mountain
Our Mission
At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion.
Cultural Competencies/EEO
Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.
Position classification
Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.
Description
Benefits
Questions
What Success Looks Like In This Job
Responsible for all administrative and logistical tasks in service of ensuring the Adams County Government Center’s executive workplace - including the County Manager, Executive Leadership Team (ELT), and County Manager's Office (CMO) runs smoothly.
Primary responsibilities include front desk coverage, accounts payable processing, event planning and logistics support for the executive floor. Take pride in being the first face most see when they enter the executive suite. Enjoy simple, complex, and at times urgent problem solving, and working both independently on and with a supportive team. Have a sense of humor!
Given that this role is a recent addition to the Chief of Staff team, this job may be of interest to you if you are willing to quickly learn the tasks outlined below and then identify other ways to increase efficiency and collaboration and positively impact the culture of the executive workplace.
Examples of Duties for Success
Provide front desk coverage and maintain 5 th floor access via the front desk by assist ing visitors . A nswer phone calls and sort/distribute mail daily .
Handle all requisitions and invoices for the CMO's office and Board of County Commissioners.
Assist with logistics - catering, IT support, and more - for Board of County Commissioner's Public Hearings, Study Session Meetings, and other BoCC , CMO department , and Adams County events and meetings .
Partner with the Board of County Commissioners (BoCC) Operations Associate to assist with managing constituent services.
Provide a dministrative s upport to the Clerk to the Board in support of Board of County Commissioner's Public Hearings and Study Session Meetings, and assist in other capacities with Board events ,
Partner with Executive Assistant to the County Manager’s Office to assist with scheduling for the Executive Leadership team as needed.
Responsible for coordinating the maintenance of office equipment.
Input work order requests to our facilities team .
Create and maintain an i nventory and place orders, for general office supplies and for special requests .
Coordinate and plan for CMO team meetings, teambuilding events, holidays, birthdays and the like .
Oversee organization of and pr ocess for maintaining the of fice kitchens.
Qualifications for Success
With time, become the subject matter expert in the office for administrative and logistical tasks that help the executive suite run smoothly.
Digital Skillset: Highly proficient in computer software such as Microsoft Outlook (email and calendar), Word, Excel, and PowerPoint.
Attention to detail: Ability to pay close attention to detail to ensure the completeness and accuracy of work performed by oneself and/or others.
Follow through: Ability to work without close supervision and ensure that work tasks are completed on time and with high quality.
Communication: Ability to speak with a variety of audiences in a clear, concise, and organized manner to effectively convey information.
Teamwork: Establish, maintain, and foster positive and harmonious working relationships with all team members; work cooperatively with other departments, County officials, and outside agencies.
Decision making: Analyze situations carefully and adopt effective courses of action.
Relationships: Establish and maintain good working relationships with Adams County colleagues, partners, and the public; handle complaints/problems courteously and tactfully, referring to other departments as necessary; establish, maintain, and foster positive and harmonious relationships with those contacted in the course of work.
Problem solving: Be resourceful; act with urgency; enjoy new and daily challenges.
Maintain confidentiality.
Establish, maintain, and foster positive working relationships with those contacted in the course of work.
More Qualifications for Success
Experience:Three (3) years progressively responsible administrative and secretarial experience at the executive administrative/logistical level.
Education and Training:
High School Diploma or GED equivalent required.
College level course work in Business Administration, Organizational Leadership, or a related field is preferable.
License or Certificate: Certified, or ability to become certified, as a Notary Public in the state of Colorado.
Background Check:Must pass a criminal background check
Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.
Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!
Benefits You Expect:
AFLAC Supplemental Medical Insurance
Basic Term Life & Optional Term Life Insurance
Deferred Compensation Plan
Dental/Vision/Medical Plans
Generous Vacation/Sick leave
Long-Term Disability
Retirement Plan
Short-Term Disability
Plus some you might not expect:
Employee Assistance Program
Employee Fitness Center
Employee Health Clinics
Flexible Work Schedules
Recreation Center Discounts
Training & Tuition Reimbursement Programs
Wellness programs
Lactation friendly certified workplace
01
Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Yes, I understand and agree
Yes, I understand but disagree.
02
Do you possess at least 3 years of progressively responsible administrative and secretarial experience at the executive administrative/logistical level?
Yes
No
03
Please select your highest level of education:
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate's Degree
Not Applicable
04
In 250 words or less, what advice would you give to someone else who is tasked with staffing an elected official for the first time?
05
Do you prefer to spend your day working on a long-term project or multiple smaller tasks? Why?
06
Describe a situation where you anticipated your supervisor's needs and proactively took steps to address them.
Required Question
Agency
Adams County
Address
4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213
Website
http://www.adcogov.org/current-career-opportunities
Apply
Please verify your email addressVerify Email