State of California
Vital Records Analyst
State of California, Los Angeles, California, United States,
Vital Records AnalystASSOCIATE GOVERNMENTAL PROGRAM ANALYSTFinal Filing Date:
12/5/2024Application Methods:
Electronic (Using your CalCareer Account), By Mail, Drop-offThis position supports the California Department of Public Health’s (CDPH) mission and strategic plan by independently performing a wide variety of complex analytical assignments relating to birth and marriage registration. This includes monitoring the Electronic Birth Registration System (EBRS), Vital Records Business Intelligence System (VRBIS), and systems related to marriage registration, as well as ensuring the accurate and timely registration of birth and marriage records.The Associate Governmental Program Analyst (AGPA) has primary responsibility for defining State policies to local health departments, county recorders’ offices, county clerks’ offices, federal and state offices, and the public. Conducts research and analysis to develop detailed knowledge of statutory provisions, policies, and regulations relating to birth and marriage registration. The AGPA works independently on legislative research and analysis, project management for California Integrated Vital Records System (Cal-IVRS) system changes and implementation, and other analytical assignments relating to birth and marriage registration. The AGPA serves as a subject matter expert on birth and marriage registration in various meetings and workgroups. Up to 10% travel may be required, including occasional overnight stays.The incumbent works under the direction of the Staff Services Manager I, Chief of the Birth and Marriage Registration Unit (BMRU).Telework Information
This position may be eligible for telework up to three (3) days per week and is required to report in-person to the designated headquarters office location a minimum of two (2) days per week. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of California may be interviewed; however, the selected candidate must have a primary residency in California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.Business travel may be required, and reimbursement considers an employee’s designated headquarters office subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.The headquarters office location for this position is identified in the attached duty statement.Please let us know how you heard about our position by taking this brief survey:The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year.You will find additional information about the job in the
Duty Statement .Minimum Requirements
You will find the Minimum Requirements in the Class Specification.ASSOCIATE GOVERNMENTAL PROGRAM ANALYSTSTAFF SERVICES ANALYSTAt the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees.The Center for Health Statistics and Informatics (CHSI) is responsible for department-wide initiatives to improve the effectiveness of our work through better health information systems, increased application of epidemiologic methods of analysis, strong liaisons with public health organizations and schools of public health, and effective partnerships with local health agencies and professionals. CHSI houses the Office of Vital Records, responsible for registering all California vital events and providing birth, death, and marriage records to the public.Special Requirements
For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.A completed State application (STD. 678) and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control # (457522) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section.Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date:
12/5/2024Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.Resume is optional. It may be included, but is not required.Other - Please see Supplemental Questionnaire instructions below at end of Posting. Any applications received that do not provide a written response to the SQ will not be scored/reviewed.Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:Project management and the ability to be involved in multiple projects with varying deadlines.Strong written and oral communication.Research, analyze, and interpret information with strong attention to detail.Positive attitude, open-mindedness, and flexibility.Work effectively as an individual and as part of a team.Interpret laws, rules, and regulations to integrate into policies, processes, and procedures.Organized management of schedules and calendars.Ability to coordinate and work with multiple staff, units, and branches.Critical thinking.Experience collaborating with external stakeholders.Strong public speaking.Developing and interpreting data/production analysis and reports.Time management.Strategic thinking.Multitasking.Meeting facilitation.Statistical compilation and review.Benefit information can be found on the CalHR website and the CalPERS website.Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.Human Resources Contact:Human Resources Division(916) 445-0983apply@cdph.ca.govHiring Unit Contact:Juanita Joyce(916) 445-6902juanita.joyce@cdph.ca.govPlease direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.It is an objective of the State of California to achieve a drug-free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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12/5/2024Application Methods:
Electronic (Using your CalCareer Account), By Mail, Drop-offThis position supports the California Department of Public Health’s (CDPH) mission and strategic plan by independently performing a wide variety of complex analytical assignments relating to birth and marriage registration. This includes monitoring the Electronic Birth Registration System (EBRS), Vital Records Business Intelligence System (VRBIS), and systems related to marriage registration, as well as ensuring the accurate and timely registration of birth and marriage records.The Associate Governmental Program Analyst (AGPA) has primary responsibility for defining State policies to local health departments, county recorders’ offices, county clerks’ offices, federal and state offices, and the public. Conducts research and analysis to develop detailed knowledge of statutory provisions, policies, and regulations relating to birth and marriage registration. The AGPA works independently on legislative research and analysis, project management for California Integrated Vital Records System (Cal-IVRS) system changes and implementation, and other analytical assignments relating to birth and marriage registration. The AGPA serves as a subject matter expert on birth and marriage registration in various meetings and workgroups. Up to 10% travel may be required, including occasional overnight stays.The incumbent works under the direction of the Staff Services Manager I, Chief of the Birth and Marriage Registration Unit (BMRU).Telework Information
This position may be eligible for telework up to three (3) days per week and is required to report in-person to the designated headquarters office location a minimum of two (2) days per week. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of California may be interviewed; however, the selected candidate must have a primary residency in California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.Business travel may be required, and reimbursement considers an employee’s designated headquarters office subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.The headquarters office location for this position is identified in the attached duty statement.Please let us know how you heard about our position by taking this brief survey:The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year.You will find additional information about the job in the
Duty Statement .Minimum Requirements
You will find the Minimum Requirements in the Class Specification.ASSOCIATE GOVERNMENTAL PROGRAM ANALYSTSTAFF SERVICES ANALYSTAt the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees.The Center for Health Statistics and Informatics (CHSI) is responsible for department-wide initiatives to improve the effectiveness of our work through better health information systems, increased application of epidemiologic methods of analysis, strong liaisons with public health organizations and schools of public health, and effective partnerships with local health agencies and professionals. CHSI houses the Office of Vital Records, responsible for registering all California vital events and providing birth, death, and marriage records to the public.Special Requirements
For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.A completed State application (STD. 678) and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control # (457522) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section.Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date:
12/5/2024Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.Resume is optional. It may be included, but is not required.Other - Please see Supplemental Questionnaire instructions below at end of Posting. Any applications received that do not provide a written response to the SQ will not be scored/reviewed.Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:Project management and the ability to be involved in multiple projects with varying deadlines.Strong written and oral communication.Research, analyze, and interpret information with strong attention to detail.Positive attitude, open-mindedness, and flexibility.Work effectively as an individual and as part of a team.Interpret laws, rules, and regulations to integrate into policies, processes, and procedures.Organized management of schedules and calendars.Ability to coordinate and work with multiple staff, units, and branches.Critical thinking.Experience collaborating with external stakeholders.Strong public speaking.Developing and interpreting data/production analysis and reports.Time management.Strategic thinking.Multitasking.Meeting facilitation.Statistical compilation and review.Benefit information can be found on the CalHR website and the CalPERS website.Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.Human Resources Contact:Human Resources Division(916) 445-0983apply@cdph.ca.govHiring Unit Contact:Juanita Joyce(916) 445-6902juanita.joyce@cdph.ca.govPlease direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.It is an objective of the State of California to achieve a drug-free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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