State of South Carolina
Women, Infants, and Children Services on Wheels Program Coordinator-Charleston
State of South Carolina, Charleston, South Carolina, United States, 29408
Salary:
$45,000.00 - $55,000.00 Annually
Location :
Charleston County, SC
Job Type:
FTE - Full-Time
Job Number:
61008430-171333
Agency:
SCDPH-PH Region-Low Country
Opening Date:
11/22/2024
Closing Date:
12/1/2024 11:59 PM Eastern
Class Code::
AH35
Position Number::
61008430-171333
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Band 5
Hiring Range - Min.:
$45,000.00
Hiring Range - Max.:
$55,000.00
Opening Date:
11/22/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to the offer of employment. Applications will be accepted until 11:59 pm on the stated closing date. Please contact Donna Graff, Human Resources Coordinator at 843-953-2586 or graffda@dhec.sc.gov with any questions.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DPH:
Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service
Provides WIC program leadership and direction through coordination and consultation to the multidisciplinary staff in all counties within the Region. Assists with planning, interpreting, implementing, and evaluating WIC policies and procedures for the Region. "Headquarters is Negotiable"
Program Management and Supervision: Assists the WIC Program Manager with the development, implementation, coordination, and evaluation of short and long-range program goals.
Is knowledgeable of current WIC regulations, policies, and procedures, and assures these are implemented within specified time frames in clinic sites. Interprets current policy and procedures to regional and county personnel.
Disseminates program information to staff. Provides on-going communication and coordination with other departments and disciplines. Assures that all information provided to anyone regarding WIC is accurate and reflects current policy and procedures.
Builds appointment schedules in SCWIC. Build templates to define the resources that are available for appointments. Setup new users in SCWIC and assign clinic roles. Close and open clinics as requested by supervisors.
Assists with coordinating the integration of WIC services into all sites. Assists with monthly caseload monitoring and provides analysis and recommendations for achieving regional and county target and meeting the unmet need.
Orders bulk supplies for issuance to sites and ensures security of supplies.
Evaluates the proper security procedures of documentation, receipts, supplies and post office boxes in the local sites. Assures clinic sites are in compliance with Motor Voter Act. Serves as regional coordinator for assuring that all counties have the annual Civil Rights Training available for all WIC staff.
Maintains high visibility level in all counties. Confers with Central Office when necessary.
On a rotation basis, attends the regularly scheduled staff, county and supervisory meetings. Attends the regularly scheduled Regional WIC Program Manager's Meetings. Provides oversight and direction of Regional Mobile WIC Services including maintaining MOA's, scheduling, utilization and quality improvement functions.
Assists with developing community offsite WIC services including hospitals, HeadStart, and other approved community locations. Functions as the lead contact liaison between the WIC Program and WIC Mobile Unit off site locations. Supervises two WIC SOW Staff members.
Staff Development/Orientation: Serves as the Administrative resource consultant to staff. Assures orientation of new Administrative Support staff and assists in maintaining the competency of Administrative Support staff with current policy and procedures.
Participates in new staff orientation regarding WIC policies and procedures, and assures that orientation is provided in certification, nutrition education, outreach, food delivery, civil rights, and fair hearing.
Participates in planning, developing, implementation and evaluating staff development.
Attends training and in-service sessions to maintain current programmatic policy and procedures and technological information.
Quality Assurance/CQI/Performance Management: Is responsible for monitoring identified clinic sites and assessing that local procedures are meeting the Management Evaluation sections of Administrative Policy Section. Provides a written report and follow up to the WIC Program Manager and to local staff.
Researches solutions to problems; conducts quality assurance evaluations.
Thorough working knowledge of SCWIC.
Participates in the observation of administrative staff and/or provides input into the staff performance.
Evaluates the impact of new policies, recommendations and guidelines from a State and Local level.
Periodically assesses the appointing of participant encounters with a systematic approach.
Works with Clinic staff to assure that adequate clinic appointments are available to meet WIC processing standards.
Reviews, evaluates, and reports on the progress of targeted program areas when necessary and make recommendations accordingly to assure clinic flow efficiency.
Outreach/Customer Service:
Collaborates with the interdisciplinary staff and community partners to support the public health mission.
Uses data analysis to help determine if the community needs are being met.
Coordinates with the community to enhance utilization of services.
Assists in the implementation of new policies/recommendations/guidelines in conjunction with county and district staff to enhance the quality of service delivery.
Assists with coordination, implementation, and evaluation of the WIC Farmers Market Nutrition Program.
Compiles and submits quarterly reports according to policy.
Investigates, resolves, provides follow-up, and reports internal and external customer service complaints according to policy.
Other duties assigned. Minimum and Additional Requirements
State Minimum Requirements:
A high school diploma or GED and relevant program experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements:
Bachelor's Degree and two (2) years administrative management or professional experience; an associate's degree and five (5) years' experience in administrative, management or professional experience; or a high school diploma or GED and six (6) years of administrative, management or professional experience. Educational equivalency must be approved by Office of Human Resources.
Ability to exercise judgement and discretion in applying agency and program policies and procedures. Ability to deal effectively with the public in disseminating and obtaining information. Ability to interpret, plan, implement, and evaluate program policies and procedures. Knowledge of WIC program policies and procedures. Excellent customer relations and positive public image are absolute. Ability to communicate effectively, orally and in written form. Considerable knowledge of computer software and applications. Ability to compile and evaluate data for program effectiveness.
May be required to use personal vehicle. May be required to work evenings (after 5pm) or early hours (before 8:30am) and/or Saturday clinics. Work may require travel to other sites within region. Periodic overnight travel may be required. Must be able to lift up to (30) pounds and able to sit or stand for long periods of time. Some bending, reaching, stooping and pulling. All employees in accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster.
Preferred Qualifications
1 year of WIC Program Experience and knowledge of WIC Program Policies and Procedures is preferred. Additional Comments
Immunization : All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against Measles, Mumps, Rubella, Pertussis, Varicella, and Hepatitis B prior to beginning employment.
State Disaster Plan : In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster.
College Transcripts : Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Driving Record : If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
Applicants needing an accommodation for medical reasons or a sincerely held religious belief may submit a request for an accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes: • Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children • 15 days annual (vacation) leave per year • 15 days sick leave per year • 13 paid holidays • Paid Parental Leave • State Retirement Plan and
SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
Yes No
02
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.
Yes No
03
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement.
Yes No
04
How did you hear about this position?State NeoGov website (jobs.sc.gov)LinkedIn, Twitter, FacebookEmployee Referral/Agency RecruiterCollege Job BoardJob FairExternal Job Board (SC Works, Indeed, Association)Other
05
Are you a current DPH employee or prior employee of SC DHEC?
Yes No
06
Do you have a bachelor's degree and two (2) years administrative, management, or professional experience, or an associate's degree and five (5) years of experience in administrative, management, or professional experience, or a high school diploma or GED and six (6) years of administrative, management, or professional experience?
Yes No
07
Are you willing to travel within the 11 county region as needed?
Yes No
08
Do you have any experience working with the WIC Program?
Yes No
09
If you answered yes to the above question, give a brief explanation.
10
Do you have reliable transportation?
Yes No
Required Question
$45,000.00 - $55,000.00 Annually
Location :
Charleston County, SC
Job Type:
FTE - Full-Time
Job Number:
61008430-171333
Agency:
SCDPH-PH Region-Low Country
Opening Date:
11/22/2024
Closing Date:
12/1/2024 11:59 PM Eastern
Class Code::
AH35
Position Number::
61008430-171333
Normal Work Schedule::
Monday - Friday (8:30 - 5:00)
Pay Band:
Band 5
Hiring Range - Min.:
$45,000.00
Hiring Range - Max.:
$55,000.00
Opening Date:
11/22/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to the offer of employment. Applications will be accepted until 11:59 pm on the stated closing date. Please contact Donna Graff, Human Resources Coordinator at 843-953-2586 or graffda@dhec.sc.gov with any questions.
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Careers at DPH:
Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service
Provides WIC program leadership and direction through coordination and consultation to the multidisciplinary staff in all counties within the Region. Assists with planning, interpreting, implementing, and evaluating WIC policies and procedures for the Region. "Headquarters is Negotiable"
Program Management and Supervision: Assists the WIC Program Manager with the development, implementation, coordination, and evaluation of short and long-range program goals.
Is knowledgeable of current WIC regulations, policies, and procedures, and assures these are implemented within specified time frames in clinic sites. Interprets current policy and procedures to regional and county personnel.
Disseminates program information to staff. Provides on-going communication and coordination with other departments and disciplines. Assures that all information provided to anyone regarding WIC is accurate and reflects current policy and procedures.
Builds appointment schedules in SCWIC. Build templates to define the resources that are available for appointments. Setup new users in SCWIC and assign clinic roles. Close and open clinics as requested by supervisors.
Assists with coordinating the integration of WIC services into all sites. Assists with monthly caseload monitoring and provides analysis and recommendations for achieving regional and county target and meeting the unmet need.
Orders bulk supplies for issuance to sites and ensures security of supplies.
Evaluates the proper security procedures of documentation, receipts, supplies and post office boxes in the local sites. Assures clinic sites are in compliance with Motor Voter Act. Serves as regional coordinator for assuring that all counties have the annual Civil Rights Training available for all WIC staff.
Maintains high visibility level in all counties. Confers with Central Office when necessary.
On a rotation basis, attends the regularly scheduled staff, county and supervisory meetings. Attends the regularly scheduled Regional WIC Program Manager's Meetings. Provides oversight and direction of Regional Mobile WIC Services including maintaining MOA's, scheduling, utilization and quality improvement functions.
Assists with developing community offsite WIC services including hospitals, HeadStart, and other approved community locations. Functions as the lead contact liaison between the WIC Program and WIC Mobile Unit off site locations. Supervises two WIC SOW Staff members.
Staff Development/Orientation: Serves as the Administrative resource consultant to staff. Assures orientation of new Administrative Support staff and assists in maintaining the competency of Administrative Support staff with current policy and procedures.
Participates in new staff orientation regarding WIC policies and procedures, and assures that orientation is provided in certification, nutrition education, outreach, food delivery, civil rights, and fair hearing.
Participates in planning, developing, implementation and evaluating staff development.
Attends training and in-service sessions to maintain current programmatic policy and procedures and technological information.
Quality Assurance/CQI/Performance Management: Is responsible for monitoring identified clinic sites and assessing that local procedures are meeting the Management Evaluation sections of Administrative Policy Section. Provides a written report and follow up to the WIC Program Manager and to local staff.
Researches solutions to problems; conducts quality assurance evaluations.
Thorough working knowledge of SCWIC.
Participates in the observation of administrative staff and/or provides input into the staff performance.
Evaluates the impact of new policies, recommendations and guidelines from a State and Local level.
Periodically assesses the appointing of participant encounters with a systematic approach.
Works with Clinic staff to assure that adequate clinic appointments are available to meet WIC processing standards.
Reviews, evaluates, and reports on the progress of targeted program areas when necessary and make recommendations accordingly to assure clinic flow efficiency.
Outreach/Customer Service:
Collaborates with the interdisciplinary staff and community partners to support the public health mission.
Uses data analysis to help determine if the community needs are being met.
Coordinates with the community to enhance utilization of services.
Assists in the implementation of new policies/recommendations/guidelines in conjunction with county and district staff to enhance the quality of service delivery.
Assists with coordination, implementation, and evaluation of the WIC Farmers Market Nutrition Program.
Compiles and submits quarterly reports according to policy.
Investigates, resolves, provides follow-up, and reports internal and external customer service complaints according to policy.
Other duties assigned. Minimum and Additional Requirements
State Minimum Requirements:
A high school diploma or GED and relevant program experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements:
Bachelor's Degree and two (2) years administrative management or professional experience; an associate's degree and five (5) years' experience in administrative, management or professional experience; or a high school diploma or GED and six (6) years of administrative, management or professional experience. Educational equivalency must be approved by Office of Human Resources.
Ability to exercise judgement and discretion in applying agency and program policies and procedures. Ability to deal effectively with the public in disseminating and obtaining information. Ability to interpret, plan, implement, and evaluate program policies and procedures. Knowledge of WIC program policies and procedures. Excellent customer relations and positive public image are absolute. Ability to communicate effectively, orally and in written form. Considerable knowledge of computer software and applications. Ability to compile and evaluate data for program effectiveness.
May be required to use personal vehicle. May be required to work evenings (after 5pm) or early hours (before 8:30am) and/or Saturday clinics. Work may require travel to other sites within region. Periodic overnight travel may be required. Must be able to lift up to (30) pounds and able to sit or stand for long periods of time. Some bending, reaching, stooping and pulling. All employees in accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster.
Preferred Qualifications
1 year of WIC Program Experience and knowledge of WIC Program Policies and Procedures is preferred. Additional Comments
Immunization : All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against Measles, Mumps, Rubella, Pertussis, Varicella, and Hepatitis B prior to beginning employment.
State Disaster Plan : In accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster.
College Transcripts : Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Driving Record : If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
Applicants needing an accommodation for medical reasons or a sincerely held religious belief may submit a request for an accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes: • Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children • 15 days annual (vacation) leave per year • 15 days sick leave per year • 13 paid holidays • Paid Parental Leave • State Retirement Plan and
SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.
Yes No
02
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.
Yes No
03
If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10 year driving record. I have read and acknowledge the above statement.
Yes No
04
How did you hear about this position?State NeoGov website (jobs.sc.gov)LinkedIn, Twitter, FacebookEmployee Referral/Agency RecruiterCollege Job BoardJob FairExternal Job Board (SC Works, Indeed, Association)Other
05
Are you a current DPH employee or prior employee of SC DHEC?
Yes No
06
Do you have a bachelor's degree and two (2) years administrative, management, or professional experience, or an associate's degree and five (5) years of experience in administrative, management, or professional experience, or a high school diploma or GED and six (6) years of administrative, management, or professional experience?
Yes No
07
Are you willing to travel within the 11 county region as needed?
Yes No
08
Do you have any experience working with the WIC Program?
Yes No
09
If you answered yes to the above question, give a brief explanation.
10
Do you have reliable transportation?
Yes No
Required Question