Administrative Specialist - GEAR UP (Part-Time)

Position Details WSU's Commitment to Equal Opportunity Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32). Position Information Position Title Administrative Specialist - GEAR UP (Part-Time) Requisition Number H01204P Position Category Hourly/Work Study Campus Location Weber State Davis - Layton, UT Hours per week 25-29 Months per year 12 Alternate work schedule Pay Grade Salary Hourly Pay Rate $14-18/hour FLSA Job Summary/Basic Function Responsible for managing and tracking budget details for federal grant program using both proprietary and spreadsheet software. Serves as front line contact for GEAR UP grant program interacting with secondary and post-secondary students and families, faculty, staff, administration, as well as the general public. Provides administrative and clerical support for Program Director and professional staff, including basic secretarial and office duties, travel arrangements, facility scheduling, event coordination, etc. Handles administrative details which require discretion, professional judgment, and knowledge of administrative processes. Establishes and maintains professional working relationships with grant partners at state and local levels. Maintain the Access database, new student data entry, and communication platforms for contacting students and parents. Pull data reports as need for annual reporting and any other data related responsibilities as needed. Department & Program Highlights:GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) is a federally funded college access & readiness program administered by Weber State University who partners with local junior highs and high schools to help students (1) successfully graduate from high school, (2) establish a college-going culture within their homes, (3) gain knowledge about postsecondary options, preparation, and financing, and (4) prepare to enter and succeed in postsecondary education. Note: Employment is grant funded and may end at any time. To learn more about GEAR UP, visit www.weber.edu/stategearup Required Qualifications High School Diploma or equivalency. Minimum one year budget management experience or equivalent education and experience Two or more years related secretarial/office management experience/advanced proficiency in MS Office software including Excel, Word, Publisher, and PowerPoint Experience with Google calendar management and scheduling, including arranging professional meetings, large group events, and recurring meetings. Preferred Qualifications Extensive understanding of general accounting principles and practices with demonstrated ability to effectively maintain detailed budgets with supporting documentation Associate's degree or equivalent higher education with coursework in accounting procedures. Must possess excellent written and verbal communication skills with demonstrated attention to detail and professionalism Proven organization, communication, customer service, and interpersonal skills in a fast-paced, high impact office environment One or more years working with federal grant programs Experience developing marketing materials and using different social media outlets Experience working in secondary education Understanding of and experience working effectively with low-income secondary student populations Bilingual in Spanish (oral and written) Familiar with Weber State or other higher educational institution structure and services Background Check? Yes Posting Detail Information Job Open Date 11/18/2024 Review Date 11/20/2024 Job Close Date 12/18/2024 Open Until Filled Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/14082 Notes to Applicant To apply, complete the online application, attach a resume and the names and contact information for three references. Please contact the GEAR UP office at 801-395-3547 with any questions concerning this position or the application process. If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work. The screening of applicants will begin immediately. Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months. Criminal Background check is required as a condition of employment. ADA Essential Job Function ADA Essential Job Function Physical Activity of this position Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance. Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading. The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). Supplemental Questions Required fields are indicated with an asterisk (). How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Documents Needed to Apply Required Documents Resume List of References with Contact Info Optional Documents Cover Letter Transcripts