Legal Secretary

THE DAY-TO-DAY: On any given day, you will be working with firm partners and business colleagues on a variety of requests and projects. You will: Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Proofread documents and check for appropriate formatting, spelling and grammar. Maintain good public relations with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepare documents and packages for mail, messenger and overnight delivery. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed. Enter attorney time and send time entry reminders. Process client billing and assist with review and edit of bills as necessary. Schedule appointment and make arrangements for meetings, conferences and travel. Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys. Complete other duties and projects as assigned. YOU HAVE: 3-5 years of litigation secretarial experience (Labor and Employment experience a plus). Strong proofreading skills, attention to detail and solid grammar/spelling skills. Legal citation and legal terminology expertise. High degree of proficiency with Microsoft programs (Word, Outlook, Excel). Familiarity with Carpe Diem, Elite, IManage, Chrome River, Forte or similar technology. The ability to organize, prioritize and meet the demands off multiple attorney assignments. Good attendance and punctuality. Flexibility to adjust hours and to work additional hours as necessary to meet operating and business needs Daily Schedule: 9:00 am – 5:30 pm OR 9:30 am – 6:00 pm Must have litigation & federal filing experience