Administrative Assistant

Administrative Assistant Responsibilities The AA will provide high-level administrative support to VP & CEO Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents HR duties as needed. Prepares and manages the recruitment functions including posting jobs, scheduling interviews, conducting background/reference checks Screen and direct phone calls and distribute correspondence Organize and maintain calendars and schedule appointments Maintains all personal records in detailed organized fashion Extensive travel arrangements Performs office tasks including maintaining records and organizing expenses to present to accountant Run errands as needed Schedule maintenance providers for homes and all properties, as needed Liaise with housekeepers to ensure the home is fully stocked with required supplies Extensive interaction with dignitaries Handle and prioritize all of the duties/responsibilities assigned General Responsibilities Maintain confidentiality and discretion on all personal matters Ability to read, listen and communicate effectively both verbally and in writing English and Spanish Always maintain a professional image in appearance/attire and conduct Ability to work & communicate effectively with personnel Excellent time management skills with a proven ability to meet deadlines Be able to multitask Extensive knowledge of office administration and some HR, as needed Qualifications Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills