PLC INVESTMENTS, INC. is hiring: Administrative Assistant in Miami Beach

Administrative Assistant Responsibilities

• The AA will provide high-level administrative support to VP & CEO
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents
• HR duties as needed. Prepares and manages the recruitment functions including posting jobs, scheduling interviews, conducting background/reference checks
• Screen and direct phone calls and distribute correspondence
• Organize and maintain calendars and schedule appointments
• Maintains all personal records in detailed organized fashion
• Extensive travel arrangements
• Performs office tasks including maintaining records and organizing expenses to present to accountant
• Run errands as needed
• Schedule maintenance providers for homes and all properties, as needed
• Liaise with housekeepers to ensure the home is fully stocked with required supplies
• Extensive interaction with dignitaries
• Handle and prioritize all of the duties/responsibilities assigned

General Responsibilities

• Maintain confidentiality and discretion on all personal matters
• Ability to read, listen and communicate effectively both verbally and in writing English and Spanish
• Always maintain a professional image in appearance/attire and conduct
• Ability to work & communicate effectively with personnel
• Excellent time management skills with a proven ability to meet deadlines
• Be able to multitask
• Extensive knowledge of office administration and some HR, as needed

Qualifications

• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills