Kaplan Group of Companies is hiring: Executive Personal Assistant in Miami Beach

Job Type: Full-time 

Salary: Commensurate with experience 

Job Description 

A private family office Principal seeks a dedicated, detail-oriented, and highly organized Personal Assistant to support daily personal and professional needs. This full-time role requires proactive problem-solving, impeccable organizational skills, and a strong commitment to delivering high-quality support. 

Responsibilities include: 

• Property & Home Management 
• Coordinate / research household needs, including managing housekeepers, and other maintenance providers. 
• Ordering of home supplies through Amazon and other vendors. 
• Address tenant inquiries for rental property  
• Potential home rehabilitation projects assistance. 
• Vehicle and boat upkeep and maintenance oversight. 

• Travel Planning 
• Organize and research both business and personal travel, incl. vacations. 
• Arrange all travel logistics such as hotels, flights, ground transport, dining reservations, and ticket bookings. 

• Scheduling & Calendar Management 
• Manage schedule, including appointments, lunches, and calls. 
• Coordinate events, reservations, and social engagements. 

• Community & Philanthropic Organizations Support 
• Family Charitable Foundation 
• Home Owner’s Associations 
• Business Network Organizations 
• Charitable Organizations Board Positions Support  

• Gift Sourcing and Personal Shopping 
• Research, source, and manage purchasing gifts, personal items, and household needs. 

• Administrative & Office Support 
• Organize and maintain office files, both digitally and in paper format; declutter and streamline storage. 
• Implement office cloud file organization and basic data automation for improved efficiency. 
• Support basic administrative tasks, including expense tracking and personal budgeting. 

• General Support 
• Provide basic tech support, assisting with devices such as laptops, smartphones, and tablets.  
• Perform errands as needed, from personal shopping to coordinating with service providers. 

Requirements: 

• Language Skills: Proficient in English; bilingual in Spanish or another language is a plus. 
• Communication: Strong written skills for drafting personal and business communications. 
• Technical Proficiency: Skilled in Microsoft Office (Outlook, Word, Excel) and PDF software; PowerPoint or additional tech tools (e.g., ChatGPT) are advantageous. 
• Experience: Minimum 3 years in a personal or executive assistant role. 
• Education: Minimum Bachelor’s Degree Preferred 
• Personal Vehicle: Valid driver’s license with a clean driving record. 

Benefits: 

• Pension Plan 
• Health Insurance Benefits  
• Vacation Time + Holidays Off 

Other Details: 

• Location: Near Downtown Miami (Museum Park/Performing Arts area). 
• Paid, covered parking and gym access provided. 
• Background Check: Required. 

To apply, please submit a resume and cover letter.