Executive Personal Assistant Job at Kaplan Group of Companies in Miami Beach

Job Type: Full-time Salary: Commensurate with experience Job Description A private family office Principal seeks a dedicated, detail-oriented, and highly organized Personal Assistant to support daily personal and professional needs. This full-time role requires proactive problem-solving, impeccable organizational skills, and a strong commitment to delivering high-quality support. Responsibilities include: Property & Home Management Coordinate / research household needs, including managing housekeepers, and other maintenance providers. Ordering of home supplies through Amazon and other vendors. Address tenant inquiries for rental property Potential home rehabilitation projects assistance. Vehicle and boat upkeep and maintenance oversight. Travel Planning Organize and research both business and personal travel, incl. vacations. Arrange all travel logistics such as hotels, flights, ground transport, dining reservations, and ticket bookings. Scheduling & Calendar Management Manage schedule, including appointments, lunches, and calls. Coordinate events, reservations, and social engagements. Community & Philanthropic Organizations Support Family Charitable Foundation Home Owner’s Associations Business Network Organizations Charitable Organizations Board Positions Support Gift Sourcing and Personal Shopping Research, source, and manage purchasing gifts, personal items, and household needs. Administrative & Office Support Organize and maintain office files, both digitally and in paper format; declutter and streamline storage. Implement office cloud file organization and basic data automation for improved efficiency. Support basic administrative tasks, including expense tracking and personal budgeting. General Support Provide basic tech support, assisting with devices such as laptops, smartphones, and tablets. Perform errands as needed, from personal shopping to coordinating with service providers. Requirements: Language Skills : Proficient in English; bilingual in Spanish or another language is a plus. Communication : Strong written skills for drafting personal and business communications. Technical Proficiency : Skilled in Microsoft Office (Outlook, Word, Excel) and PDF software; PowerPoint or additional tech tools (e.g., ChatGPT) are advantageous. Experience : Minimum 3 years in a personal or executive assistant role. Education : Minimum Bachelor’s Degree Preferred Personal Vehicle : Valid driver’s license with a clean driving record. Benefits: Pension Plan Health Insurance Benefits Vacation Time Holidays Off Other Details: Location : Near Downtown Miami (Museum Park/Performing Arts area). Paid, covered parking and gym access provided. Background Check : Required. To apply, please submit a resume and cover letter.