Office Manager

Top 3 skills you would like to see in a candidate’s resume: 1. Strong organizational / budgeting skills 2. Proficiency in MS Office tools 3. Meeting and event coordination • Work Schedule: Monday – Friday 8AM – 4:30PM. No OT. Oversees day-to-day office administration including (but not limited to): o Greeting visitors, general front desk management, and managing office protocols o Manages / stocks office and cafeteria supplies. Works with Purchasing for sourcing of office supplies and services o Prepares items for shipment. Maintains / files all shipping and receiving documents o Receives all incoming packages and shipments. Communicates arrival of all incoming packages to the appropriate employee, lab, storage room, etc. o Manages the office purchasing card, including submission of expense reports for repayment Provides administrative assistance to the North Andover R&D site: o Maintains calendars, coordinate travel arrangements, and schedule meetings for the R&D and Operations executive team o Coordinates offsite and onsite meetings, including scheduling interviews, luncheons / dinners o Prepares presentations and agendas for meetings, take meeting minutes o Generates and distributes important (and at times confidential) documents, such as memoranda, reports, meeting minutes, general correspondence o Provides clerical duties such as filing and copying Technical and soft skills required for this position: o Proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint) o Excellent interpersonal and communication skills (written and verbal) o Ability to multitask and prioritize with excellent attention to detail o Strong adaptability, flexibility, initiative and resourcefulness o Ability to exercise independent judgment and decisions. o Demonstrated ability to maintain a high level of professionalism and confidentiality Preference on previous work experience’s industry: Medical device preferred, but not required • Education background requirement: HS Diploma with 3 year’s professional experience in an administrative assistant role.