Project Controls Manager

Position Description: Project Controls Manager Overview: Under the guidance of senior leadership, this position is responsible for providing project controls support across various projects. The role involves leading project control activities for a team of specialists and overseeing all aspects of project and cost controls for diverse initiatives. Essential Functions: Manage and oversee project controls for capital projects. Handle cost control, earned value management, budget monitoring, project scheduling, cost estimating, quality reviews, change management, planning, forecasting, and performance reporting. Compile, analyze, and report project cost and schedule data to management. Produce and maintain project schedules, ensuring proper resource loading. Track project deliverables and monitor physical progress. Oversee the financial cycle, including vendor purchase orders, cost proposals, change orders, and invoices, while facilitating approvals. Establish operating policies and procedures to mitigate risks. Contribute to the preparation of annual budgets and multi-year plans. Maintain reports to track project finances against budgets. Implement document control systems. Monitor staff time charged to projects against budgets. Conduct internal audits to ensure the accuracy and completeness of records. Identify project risks and develop mitigation plans. Provide support for project management software, including processing purchase orders and change orders. Prepare project status presentations, highlighting key accomplishments and risks. Develop customized schedule reports as needed (e.g., two-week look ahead, variance reports). Create work breakdown structures. Ensure bid documents are prepared for advertisement. Maintain logs of contracts, change orders, and purchase orders issued for projects. Assist with financial project close-outs. Collaborate with other departments to prepare reports and resolve issues. Track project milestones and organizational goals. Ensure project documentation is stored in compliance with applicable regulations and requirements. Perform related tasks as assigned. Minimum Qualifications: Bachelor’s degree in Financial Management, Business Administration, Project Management, or a closely related field, with a minimum of five years of relevant experience. An equivalent combination of ten years of experience and training may substitute for a degree. Preferred Qualifications: Experience in the transportation industry and familiarity with project management software. Knowledge, Skills, and Abilities: Demonstrate leadership qualities, including engagement, effective communication, critical thinking, and teamwork. Knowledge of project planning, design, engineering, and construction management methods. Understanding of grant funding and award requirements. Proven knowledge in scope control and change management. Certification in Cost Control (CCC/CCE) or Scheduling (PSP) is a plus. Working knowledge of project management software (e.g., Primavera P6, Microsoft Project). Proficiency in Microsoft Office Suite (Excel, PowerPoint) and Adobe Suite. Experience in setting up and monitoring complex project schedules. Ability to work in a fast-paced environment with competing priorities. Strong analytical skills to communicate complex data clearly and concisely. Establish effective relationships with stakeholders and maintain professionalism. Prioritize work effectively and manage individual time efficiently. Continuously seek new knowledge and technical expertise. Demonstrated experience in various aspects of project controls, accounting, estimating, and reporting. Strong interpersonal and organizational skills, with the ability to handle multiple priorities. Familiarity with federal, state, and local construction codes and regulations is preferred. Ability to communicate clearly with contractors and consultants in high-pressure environments.