PROGRAM SPECIALIST (TEMPORARY)

Req : 236656 Department: COMPUTER SCIENCE AND ENGINEERING Posting Date: 07/17/2024 Closing Info: Open Until Filled Salary: 50% of $6,666 - $7,250 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf ) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Paul G. Allen School of Computer Science & Engineering at the University of Washington educates tomorrow’s innovators, conducts cutting-edge research in the core and emerging areas of the field, and leads a broad range of multi-disciplinary initiatives that demonstrate the transformative power of computing. Consistently ranked among the top computer science programs in the nation, the Allen School is widely recognized for the excellence and impact of our research and teaching across the region and around the globe. As a leader in efforts to broaden participation in computing, we are committed to advancing diversity, equity, and inclusion in our program and in our field. Members of the Allen School actively work to cultivate a welcoming community in which students, faculty, and staff with diverse backgrounds, identities, and experiences can thrive Allen School DEIA Plan. The Allen School occupies two spectacular buildings — the Paul G. Allen Center and the adjacent Bill & Melinda Gates Center — located at the heart of the UW campus in Seattle. The Paul G. Allen School of Computer Science & Engineering strives to offer a healthy work-life balance for its employees, recognizing that employees are multifaceted individuals who do their best work when they have this balance. The Allen School has an outstanding opportunity for a (Temporary) Program Specialist for the Taskar Center for Accessible Technology. For more information on the Paul G. Allen School of Computer Science & Engineering, visit the Allen School website POSITION PURPOSE This Program Specialist will manage the business functions and program coordination of the Taskar Center for Accessible Technology (TCAT). The center is housed in the Paul G Allen School of Computer Science and Engineering, within the College of Engineering. TCAT develops, translates and deploys open source universally accessible technologies, with a focus on benefitting populations with motor limitations or speech impairment. This position is responsible for the daily functioning of the TCAT, project oversight of grants (including USDOT Complete Trips award), contracts, gifts and other funding, proposal submission and support, procurement, billing, reporting and partner/industry relations. The position is listed at temporary 50% FTE, but has some flexibility on FTE depending on successful candidate’s preference and evolving TCAT needs. This position is responsible for supporting, monitoring, and closing a range of gifts, contracts and grants from a range of research sponsors and partners, each of which has its own rules and regulations for working with research universities. The individual in this position must be able to work effectively with a wide variety of people across multiple university departments, units and sponsor agencies. The ideal candidate for this position needs to be able to juggle competing deadlines while working with stakeholders representing various research partners, project sponsors and UW offices, all while ensuring that all applicable rules and regulations are carefully followed. Consequently, the position requires the ability to think both critically and creatively, while demonstrating excellent technical, decision making, team building, and communication skills. DUTIES AND RESPONSIBILITIES Center Operation & Fiscal Management: • Manage and oversee daily operations of the TCAT, including fiscal management across all funding streams, staffing allocations/HR activities, office administration, and procurement/reimbursements. • Ensure center conforms to department, college, and university policies and regulations. Project Oversight: • Monitor budgets for all TCAT projects, including the ongoing USDOT Complete Trips project. • Forecast, monitor, maintain, initiate, and/or approve expenditures on TCAT budgets, with delegated authority from TCAT Director and center researchers. • Prepare various analysis and reports, including cost-share reports. Proposal Budget Development and Grant/Contract Management: • Prepare budgets for proposals TCAT Director. • Coordinate project staffing and HR needs with TCAT Director and work with CSE HR to manage student and staff positions and payroll allocations • Coordinate with CSE Grants team for proposal submissions and pre-award compliance. • Provide coordination and oversight of post-award activities and provide frequent reports to TCAT Director on award spending. Requires independent judgement and decision making, in order to comply with complex nature of contract and proposal management. Sponsor Relations : • Assist in establishing new contracts and grants with external research sponsors. Other Tasks as Assigned: • Proactively advise TCAT Director regarding Center funding, along with policies, procedures, and activities, and select/recommend independent courses of action • Support proposal development, along with occasional TCAT events. MINIMUM REQUIREMENTS • Bachelor's Degree in Business, Economics, or related field, and two years of related experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS • Experience with Workday Software • Experience with navigating UW finance system Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.