HVAC Project Administrator

Job Title: HVAC Project Administrator Location: Phoenix, AZ Job Summary Join a dynamic team as an HVAC Project Administrator in Phoenix, AZ, where you'll be integral in coordinating and administrating commercial HVAC projects. This role is ideal for a detail-oriented professional with experience in commercial mechanical construction. You’ll support project managers and field teams to ensure seamless project operations, maintain documentation, and provide high-level client service. Responsibilities Project Coordination: Support project managers in scheduling, tracking, and coordinating HVAC projects, including installation, maintenance, and service. Documentation & Compliance : Manage and organize project documents, including permits, contracts, and submittals, ensuring they meet compliance standards and are readily accessible. Client & Vendor Communication : Act as a point of contact for clients and vendors, managing inquiries, resolving issues, and facilitating smooth communication. Budget Tracking & Invoicing : Assist with project budget monitoring, processing invoices, and preparing cost reports to ensure financial targets are met. Scheduling & Dispatch : Work closely with dispatchers to allocate resources effectively and coordinate field technician schedules to meet project timelines and client expectations. Qualifications Experience: Minimum of 3 years of administrative or project support experience within a commercial mechanical contractor setting. Local & Stable Work History : Proven track record with a stable employment background in the local Phoenix area. Technical Proficiency : Familiarity with project management software, Bluebeam, MS Project, and construction-specific tools. Detail-Oriented & Organized: Strong organizational skills with the ability to handle multiple tasks and prioritize effectively. Communication Skills : Excellent written and verbal communication skills, with a client-focused approach to service. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.