2024-25 Director of Operations

Brilla Public Charter Schools is a network of K-8th grade schools that currently serves 1,800 students from Mott Haven, University Heights, and other neighborhoods in the Bronx. The network is growing from its current four elementary and two middle schools to five elementary and five middle schools educating some 4,000 students in the Bronx and Paterson, NJ. The Charter Management Organization (CMO) for Brilla Schools Network is Seton Education Partners, an organization inspired by the Catholic educational tradition, that also manages the Seton Teaching Fellows missionary program and El Camino, an optional after-school Catholic faith formation program. At the heart of the Seton educational mission is our dedication to help students become young men and women of good character and spirit who are prepared for excellence in high school, college, and beyond.Brilla combines a Classical approach to education – an emphasis on a content-rich curriculum, inquiry-driven instruction, and virtue formation that fosters an appreciation of Truth, Beauty, and Goodness – with individualized instructional support. We approach the formation of our students holistically and maintain high academic expectations. Ours is a joyful community that honors the dignity of each student, our staff members, and the families we serve.Position OverviewThe Director of Operations (DOO) serves as a key member of the school Administrative Team, and leads the full time Operations and contracted personnel staff. The Director of Operations works in partnership with the Principal to ensure all business aspects of the school are run effectively. This role reports directly to the Network Director of Operations. This role is responsible for planning, coordinating and supervising the day-to-day business operations of a Brilla school. Specifically, the DOO is responsible for overseeing the school office, student records, student information systems, transportation, food service, facility management, operational compliance, human resources, and student/staff recruitment support. In addition to developing and managing the school-based operations team to provide our students and their families with an unparalleled educational experience.Key Responsibilities IncludeManagement and Leadership: Manages a team of school operations professionals in overseeing all logistics for day-to-day school operations, school-wide events, parent communications, data collection, technology, and inventory management;System Creation and Management: Responsible for policies, procedures, and communications across the school community to drive student outcomes;Financial Management: Manages the daily financial and business activities of the school, including purchase orders, credit card reports, and staff reimbursements;Daily Operational Excellence: Ensures operational excellence and high level of detail in all areas of operations, from school aesthetics to school health and safety protocols; andFamily Engagement and Advocacy: Establishes and maintains authentic and productive relationships with all members of the school community to drive the goals of our school and mission.Team Supervision & ManagementManages and develops a team of 3-4 full time Operations Team members including, but not limited to, an Operations Manager, Operations Coordinator and Operation FellowOversees 5-6 onsite support staff including but not limited to custodial staff, school foods staff, school nurse, security guard and onsite technology support staffHuman ResourcesServes as the school-based representative for all HR questions and concernsSupports Staff Recruitment Team with onsite interview logisticsOversees and maintain accurate staff certification informationAssists in annual staff handbook revision, distribution and ensures staff compliance with handbookResponsible for a smooth onboard and offboard process of all staff membersMaintains and reports staff clock-in reconciliation to secure an accurate payroll cycleFacilities ManagementOversees safety and cleanliness of facilities and surrounding areasActively monitors facilities wear and tear and implements improvementsEnsures compliance with all regulatory agencies (DOB, FDNY)Works with the COO to monitor submitted requests for repairs to school building to ensure prompt completionInitiates and tracks service records for office equipment and technology infrastructureEnsures school supplies, furniture, and equipment are properly stored and accessible when neededTechnologyCoordinates and oversees onsite visits of Brilla’s technology service vendorTroubleshoots technology needs as requiredEnsures all technology is working appropriately at all timesFamily EngagementModels and embodies a culture of hospitality and excellent customer service to all stakeholdersInteracts authentically with all Brilla families providing a high level of attention and careHolds team to a standard of exceptional service towards families with a “willingness-to-help” mindset at all timesServes as the first point of contact for family concerns in the main officeSupervises collection of student applications and documents at school locationSupervises accurate data entry and update of all prospective & current student informationAssists in the creation and dissemination of student recruitment mailings including fliers, brochures, and other informational documentsSupervises tracking of student admission applications and maintains waitlistSupport the student enrollment team to meet annual enrollment goalsCreates a welcoming environment that engages families and the broader communityRecord ManagementManages a team that supports the collection and maintenance of student records in accordance with city, state, and federal regulations, and generates reports as neededIdentifies irregularities in student and staff records, updates information as necessaryOversees creation and distribution of progress reports and report cardsManages student transcript requests, teacher recommendations, and other official school records requestsCoordinates student transportation with the New York City Department of EducationSupervises maintenance of student records in ATS and SIS, generating various reports as neededSupervises organization and maintenance of physical student and staff record filesExternal & Internal SystemsMaintains the accuracy of all DOE systems including but not limited to ATS, School Foods, OPT, Per Pupil, FamisManages and maintains Brilla’s SIS (Illuminate) & prospective student SIS (Schoolmint)Fulfill all campus based reporting requirements from our SUNY authorizer, governments (federal, state and local), lenders, and trusteesEnsure 100% compliance with all pertinent laws, regulations and charter agreementsQualificationsBachelor’s Degree4+ years with school-based operations experienceThe ideal candidate will bring experience, skills, and beliefs in the following areas:Demonstrated ability to quickly build productive and meaningful relationships with multiple stakeholders including school and network based staff, families, and community membersProven ability to effectively support, collaborate, and partner with a variety of personalities and working styles and an openness and generosity of spirit in navigating differencesProject management expertise and the ability to drive efficiency and excellence in all aspects of work alongside and/or through othersOptimistic self-starter with the ability to prioritize competing goals, exhibit flexibility, grace and sound judgment along with productive urgency in a fast-paced, entrepreneurial environmentStrong strategic thinking, analytical and creative problem-solving skillsExcellent communication skills, both written and verbal, and a keen attention to detailFluency in Spanish a plusCandidates for the position

must

possess the following personal characteristics:Unquestioned integrity and commitment to Brilla’s mission and valuesPersonal responsibility with humilityA relentless drive for excellenceA strong belief that all children can achieve both moral and academic excellenceAn unwavering determination to be better today than you were yesterdayThe base pay range for this position is

$110,000-$125,000

per year. Pay may vary within the stated range, depending on job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits will be provided.Apply for this job

*indicates a required fieldFirst Name *Last Name *Email *Phone *Resume/CV *Enter manuallyAccepted file types: pdf, doc, docx, txt, rtfEnter manuallyAccepted file types: pdf, doc, docx, txt, rtfEducationSchool * Select...Degree * Select...Start date year *End date year *Have you ever worked in a public or charter school setting? * Select...Select...Were you referred by a Brilla/Seton Employee? * Select...If you were referred, what is their name?Do you currently work at Brilla? * Select...Are you a Seton Teaching Fellow? * Select...Are you experienced with ATS? * Select...Do you have experience with SchoolMint? * Select...Which SiS (Student Information System) do you have experience with? *PowerSchoolSchoologyGradelinkAnthologyBlackboardOtherNone of the aboveIf you listed 'Other' above, please provide further details. *Would you like to opt-in to receive text messages from the recruiter for this role in relation to the hiring process – such as interview requests, reminders, etc.? * Select...Voluntary Self-Identification

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