Administrative Assistant Job at Robert Half in Louisville

Robert Half is offering an excellent contract to permanent employment opportunity for an Administrative Assistant in Louisville, Kentucky! The Administrative Assistant will play a pivotal role in handling administrative tasks, managing customer records, and ensuring smooth operations. The hours for the Administrative Assistant are onsite, Monday - Friday: 8 AM - 5 PM. Apply today! We're looking forward to hearing from you!

Responsibilities of the Administrative Assistant:

• Serving as the primary administrative liaison to clients for assigned partners and leaders

• Facilitating smooth operation of administrative processes

• Composing and proofreading correspondence letters, memos, reports, presentations, and emails

• Organizing and scheduling meetings along with managing the location, invites, catering, etc.

• Coordinating event and travel logistics along with associated expense reports

• Managing highly confidential information and handling it with the utmost discretion

• Maintaining electronic filing systems, processing paperwork, copying/filing, and prioritizing calls/mail

• 2+ years Administrative Assistant or equivalent experience

• Ability to manage Email Correspondence in a detail oriented and timely manner

• Strong knowledge of Microsoft Excel, including data manipulation and report creation

• Proficiency in Microsoft Outlook for managing emails, calendars, and tasks

• Capability to create and edit presentations in Microsoft PowerPoint

• Proficiency of Microsoft Word for drafting, editing, and formatting documents

• Experience with scheduling appointments, ensuring efficient time management

• Familiarity with travel coordination, including booking and itinerary planning

• Ability to manage filing systems, both digital and physical

• Proficiency in scanning documents and ensuring their proper storage and classification

• Experience handling confidential documents with utmost discretion

• Ability to manage confidential correspondence, respecting privacy and security protocols

• Proficiency in Adobe Acrobat for document creation, editing, and conversion