Administrative Assistant Job at Robert Half in New Orleans

We are on the lookout for a meticulous and organized Administrative Assistant for our client in the Non-Profit industry, based in New Orleans, Louisiana. As an Administrative Assistant, you will engage in a variety of clerical and administrative tasks, supporting our team to ensure smooth and efficient operations. This role offers a short-term contract employment opportunity.

Responsibilities:

• Carry out administrative support activities such as maintaining files and central records, coordinating printing and duplication services, and managing the procurement of supplies and equipment

• Handle routine paperwork and data entry tasks, ensuring accuracy and attention to detail

• Develop and implement procedures and guidelines related to the filing or imaging of documents

• Compile information from various sources to prepare specialized reports as needed while adhering to department standards

• Compose, edit, and proofread routine correspondence as directed

• Manage and organize appointment calendars and book meeting rooms, ensuring effective time management

• Assist in coordinating and executing special projects within the department

• Responsible for scheduling conferences and meetings, recording and distributing meeting minutes

• Handle incoming visitors and clients, discerning the nature of their business, and directing them to the appropriate staff

• Answer, screen, and route all incoming telephone calls, answering routine questions or transferring calls to the appropriate staff

• Carry out other administrative duties as assigned

• Proficiency in Microsoft Outlook and Microsoft Word

• Experience with Correspondence

• Proficiency in Data Entry

• Familiarity with Purging processes

• Experience with Filing systems

• Ability to work in a non-profit industry

• Proven administrative or assistant experience

• Strong organizational and planning skills

• Ability to work well under limited supervision

• Excellent written and verbal communication skills

• High level of professionalism and ability to handle sensitive information

• Strong problem-solving skills and detail oriented

• Ability to multitask and prioritize work

• Knowledge of office management systems and procedures

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply today!