Robert Half is hiring: Administrative Assistant in Austin

We are offering an exciting opportunity for an Administrative Assistant to join our team based in Austin, Texas. The role is critical to supporting our operations in the industry, with a focus on data entry and customer service. As part of our team, you will be responsible for handling a variety of administrative tasks, from managing donor requests to supporting event planning efforts.

Responsibilities:

• Accurately input gift and constituent data into the system.
• Provide effective phone and email support to address donor queries and requests.
• Manage and maintain expense reports in a timely and organized manner.
• Ensure all gift and royalty payments are accurately entered into the accounting system.
• Scan and save all relevant gift source documents securely.
• Coordinate the preparation and execution of controlling documents for all types of gifts.
• Prepare life-income charitable gift illustrations for donors as needed.
• Manage the creation, editing, and mailing of all gift acknowledgments.
• Handle donor-advised fund requests and distribution process efficiently.
• Provide support for special events, including follow-ups as necessary.
• Assist in the preparation and mailing of birthday and sympathy cards.
• Support programming with churches and nonprofits as needed.

Skills:
• Proficiency in data entry and use of Salesforce
• Experience with account reconciliation, accounts payable and receivable, and invoice processing
• Competency in Microsoft Excel, Oracle, QuickBooks, and SAP
• Ability to handle multiple tasks and maintain attention to detail
• Strong communication and customer service skills.• Possess a minimum of 2 years of experience in an administrative assistant role or similar position
• Proficiency in account reconciliation, accounts payable (AP), and accounts receivable (AR) management
• Demonstrated ability in billing and invoice processing tasks
• Skilled in data entry with a keen eye for detail and accuracy
• Proficiency in using Microsoft Excel for data management and reporting
• Experience with Oracle, SAP, and QuickBooks for financial management
• Ability to prioritize tasks, manage time effectively, and meet deadlines
• Excellent written and verbal communication skills
• Strong interpersonal skills, with the ability to work well in a team and independently
• High level of organizational skills and ability to manage multiple tasks concurrently
• Proactive problem-solving skills with a customer-oriented approach
• Professional attitude and ability to maintain confidentiality
• High school diploma or equivalent; higher degree or certification in Office Administration will be appreciated.