Administrative Assistant Job at Ultimate Staffing Services in San Antonio

The Administrative Assistant ($20-$22 hourly) position is designed to provide comprehensive support to Case Coordinators and Operations Managers, ensuring the smooth handling of data management, client records, document preparation, and transcription tasks. Below is a summary of the key details:

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Position Overview

Primary Responsibilities:

• Data Management:
  • Run conflict-of-interest checks and update case records in Expert Case.
  • Enter time logs in CMS and process expense reports in Expense Point.
  • Maintain and update consultant CVs and testifying histories.
• Document Preparation:
  • Transcribe VI and SI notes.
  • Draft case acceptance letters, report shells, and deposition erratas.
• Administrative Support:
  • Serve as a receptionist on a rotational basis.
  • Ensure compliance with company policies, procedures, and training standards.

Required Skills:

• Proficient in data entry, typing, and MS Office 365 (Word, Excel, Outlook). Typing minimum of 40 wpm
• Familiarity with the legal industry, specifically personal injury or medical malpractice, is advantageous.

Preferred Qualifications:

• Two years of college education.
• High School Diploma required

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Core Competencies and Abilities

• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize effectively, and maintain confidentiality.
• Team-oriented with excellent communication and interpersonal skills.
• Demonstrates honesty, integrity, and a willingness to learn.

Technical Proficiency:

• Experienced in using Microsoft Office, Adobe Acrobat, and adaptable to new software.

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Work Environment:

This role is based in an office setting and requires a professional demeanor and the ability to manage multiple responsibilities efficiently.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.