Administrative Assistant - NM Job at LHH Recruitment Solutions in Eunice

Administrative Assistant - Eunice, NM

We are seeking a detail-oriented and proactive Administrative Assistant to join our client's team on a contract to hire basis in their Eunice, NM location. Working under the mentorship of a Project Manager, the Administrative Assistant will support various aspects of the project life cycle, including project documentation and maintenance through final invoicing and post-construction activities.

Key Responsibilities:

• Project Support:
  • Assist with the coordination of project activities, ensuring timely and accurate documentation.
  • Process contract-related transactions, including Change Orders and Proposed Change Orders to suppliers, subcontractors, and owners.
  • Prepare accurate and timely Subcontracts and Purchase Orders for subs/suppliers, ensuring signed copies are issued, data entered into the software, and filed appropriately.
  • Maintain current project files and provide copies of applicable correspondence as needed.
  • Process timely and accurate Submittals, Requests for Information (RFI), and Transmittals.
  • Obtain and file Certificates of Insurance as required by the project.
  • Maintain current and accurate document logs.
  • Assist with the preparation of closeout documentation, including as-builts, O&M manuals, and warranties.
  • Oversee and ensure the completion of the review, approval, and distribution process.

Education and Experience:

• Previous project coordination experience a plus, or solid administrative support skills.
• Construction industry experience preferred but not required.

Skills and Qualifications:

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.

Pay Details: $21.00 to $24.00 per hour

Search managed by: Chris Collins

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance