Executive Administrative Assistant Job at Robert Half in Allentown

About Us: We are looking for a skilled and professional Executive Assistant to support an executive within a local Educational organization. The ideal candidate is self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

As an Executive Assistant, your role will be to enhance the executive's effectiveness by providing information management support and representing the executive to others. You will be required to make major contributions to the executive's interactions with internal and external stakeholders, and to the achievement of corporate goals.

Responsibilities:

• Organize and maintain an effective filing system, ensuring all correspondence and other records are easily accessible.

• Coordinate and arrange meetings, prepare agendas, and ensure all facilities are ready for use.

• Handle incoming mail and distribute it to the appropriate personnel.

• Assist in maintaining accurate records related to the progress of identified goals.

• Screen and answer phone calls for supervisors, and arrange conference calls when necessary.

• Use Microsoft Office Suites to compose and type routine correspondence.

• Conduct research and compile statistical reports as required by the supervisors.

• Handle travel schedules and reservations for the supervisors.

• Greet scheduled visitors and guide them to the appropriate areas or persons.

• Order and maintain office supplies, and arrange for equipment maintenance when necessary.

• Assist in maintaining the supervisor's budget and preparing reports.

Requirements:

• Proven experience as an executive assistant or other relevant administrative support in a corporate environment.
• Excellent communication skills, both written and verbal.
• Discretion and confidentiality.
• Strong organizational abilities and problem-solving skills.
• Ability to multitask and prioritize daily workload.
• Full comprehension of office management systems and procedures.

Application Process: Interested applicants are invited to submit an application including their resume. Please note that only those selected for an interview will be contacted. For immediate consideration, call Robert Half directly at 610-882-1700!