Administrative Assistant Job at Biz Voice Boost in Jersey City

Job Title: Administrative Assistant

Job Location: Jersey City, NJ
Job Type: Full-time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong communication skills, a proactive attitude, and the ability to manage multiple tasks in a fast-paced environment. As an Administrative Assistant, you will provide support to the team by performing a wide range of administrative duties to ensure smooth office operations.

• Office Management: Handle general office duties such as answering phones, responding to emails, and managing the office environment.
• Record Keeping: Maintain and organize filing systems (both physical and digital) for easy access to records and documents.
• Client Relations: Greet and assist visitors, clients, and guests in a professional and courteous manner.
• Procurement & Supplies Management: Order office supplies and equipment as needed; maintain inventory records.
• Data Entry & Reporting: Input data into spreadsheets, maintain databases, and generate reports as required.
• Team Support: Provide administrative support to various teams and departments as needed, including assisting with project coordination and other tasks.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional demeanor with a positive attitude.
• High school diploma or equivalent