Administrative Assistant Job at Community Counseling Services of South Dakota in

JOB TITLE: Administrative Assistant LOCATION: Madison REPORTS TO: Business Office CoordinatorSUMMARYAn effective administrative assistant will provide top notch, compassionate, friendly, confidential and efficient administrative services to consumers and staff.EXPECTATIONSCommunity Counseling Services expects employees to be welcoming to consumers, including those with co-occurring disorders, and engaging consumers at their current stage of recovery. Services provided will be in accordance with the plans and guidelines as established by Community Counseling Services and the State Division of Behavioral Health. Portray and encourage civility to all clients, customers, employees, community partners and vendors.QUALIFICATIONSEducation and ExperienceMinimum of High School diploma, 2 plus years administrative, secretarial, transcriptionist or customer service experience a plus.Certificates, licenses, registrationsValid South Dakota Drivers licenseMust not be excluded from participating in Medicare, Medicaid, and any Federal health care program, as provided by the OIG, USDHHS.Supervisory Responsibilities noneESSENTIAL DUTIES/CRITICAL JOB ELEMENTSAnswer telephone, and give information to callers, direct calls toappropriate personnelGreeting clients and visitorsMaintain confidentiality regarding privileged administrative and client information in a professional mannerSchedule appointmentsBackup to other transcriptionistsPreparing necessary paperwork for doctor daysPetty cash managementSending/Receiving Medical Records for Madison, backup for other locationsEnter data for new and reopened clients, update paperwork, client photosType, Copy and Scan documents as needed.Mailings, including doctor appointment letters, other correspondence,Prepare outgoing mail, distribute incoming mailRecord and retrieve voicemail messages for afterhoursTaking and recording paymentsAssist with communication with maintenancePerform opening/closing procedures and unlock/lock offices at end of shift, as necessaryOther duties as assigned```{=html}``` - Work hours are Mon-Thurs 8am-5pm (typically at least two nights per week until 6 pm), Fri 8am-4pmDownload an application and mail or email it to Community Counseling Services, Human ResourcesHR@CCS-SD.ORGMELISSA HOFER COMMUNITY COUNSELING SERVICES 88 3rd Street SE, Huron, SD 57350