Administrative Assistant Job at Odyssey Therapeutics in Boston

About Us

Odyssey Therapeutics is propelling drug development beyond what is now possible to deliver medicines that address critical needs of patients with inflammatory diseases and cancer. We achieve unprecedented speed and efficiency by bringing together a target-centric approach, a toolbox of cutting-edge technologies, and a team of accomplished, world-class drug hunters. By reimagining the drug development process, we are creating a deep and broad drug pipeline that holds the potential to transform human health.

Position Details

Job Title: Administrative AssistantLocation: Boston, MA
Employment Type: Full-Time, onsite
Department: G&A

The Opportunity

We are seeking a highly motivated and experienced person to join the Odyssey team at our offices in Boston, MA as an Administrative Assistant. The successful candidate will have excellent organizational skills, be able to balance multiple priorities, and feel comfortable working independently to support the needs of the company.

Odyssey prides itself as an organization with an exceptionally talented team with a broad range of skill bases. Together with your colleagues, you will help shape the Odyssey culture, strategic direction, and outcomes.

Key Responsibilities

• Contributing and collaborating with the team by assisting in the day-to-day operations of a first-class office space.
• Serve as the Executive Administrator for executives as needed
• Function as a back-up for our Site Executive Assistant as needed.
• Assist in managing meeting setups and agendas, calendaring, travel planning, and coordinating cross-functionally.
• Anticipate the administrative needs of the assigned Executives supported and take charge of processes to meet those needs.
• Greet and welcome visitors, being the face and voice of the company.
• Under the direction of the Site Executive Assistant, assist with reception, kitchen, pantry, and office supply areas, as well as the main voicemail box/telephone number when needed.
• Manage emails, letters, packages, and other forms of correspondence.
• Support overall office well-being of our employees; assist with event planning, culture initiatives, and lunches.
• Helping to streamline processes and set-up systems that keep a fast-growing company operating efficiently.
• Ad-hoc assistance as needed to both Operations and Support personnel and extended team.
• Becoming a valuable contributor to other initiatives as they arise in our fast paced, startup environment.

About You

• Bachelor's degree plus a minimum of 5 years of experience, (an equivalent combination of experience and education may be considered).
• Prior experience in a biotech/life science, pharmaceutical company
• Strong proficiency with and in-depth knowledge of Adobe and MS Office, including Outlook, Excel, Word, and PowerPoint.
• Proven experience booking complex domestic and international travel.
• Strong written, verbal, and interpersonal communication skills.
• Experience in working with senior level executives within and outside the company, as well as experience with vendors and other visitors.
• Experience with calendar management, project meeting and event planning and execution, preparation of executive level presentations, travel, and expense report administration.
• Adaptability to changing needs and situations.
• Ability to anticipate, identify, and resolve problems in a timely manner.
• Ability to exercise discretion and judgment regarding highly confidential internal and external communications and materials.
• Ability to work efficiently with a client-service focus in a fast-paced, dynamic environment.
• Demonstrate professional demeanor.