Administrative Assistant Job at Jensen Meat in San Diego

Position Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. This role supports various administrative functions for Jensen Meat Company and our Jensen Plant-Based Division. The ideal candidate will provide exceptional customer and supplier support, maintain professionalism in every interaction, and ensure the efficient operation of day-to-day tasks.

Key Responsibilities

• Manage and maintain conference room calendars, ensuring spaces are clean and presentable.
• Coordinate meetings and departmental functions, including scheduling and logistics.
• Review and respond to email correspondence promptly and professionally.
• Assist in preparing and maintaining legal documents in an organized manner.
• Collaborate with executives on the creation and editing of presentations.
• Answer and direct phone calls efficiently, providing excellent customer service.
• Compile reports and manage data as needed.
• Support the office manager with tasks related to maintaining office operations.
• Participate in special projects and provide additional administrative support as assigned.

Qualifications and Skills

• Minimum of 2 years of experience in reception, customer service, or administrative assistant roles.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Experience with Zoom and other online conference solutions.
• Exceptional attention to detail and strong organizational skills.
• Professional appearance and demeanor with excellent interpersonal communication skills.
• Outgoing and warm personality with the ability to interact effectively in various settings.
• Self-motivated, proactive, and capable of managing multiple tasks simultaneously.
• Demonstrated ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to make sound decisions.
• Flexible and adaptable to changing priorities in a fast-paced environment.