Administrative Assistant Job at Jensen Meat CO in San Diego

We are seeking a stellar Administrative Assistant to join us in supporting various tasks at Jensen Meat Company and Jensen Plant Base Division. Youll work customers and suppliers providing a friendly face and voice to whomever visits our plant. Excellent communication skills, extensive attention to details, following assigned processes/protocol and mindfulness of deadlines are critical to success in this role. As well, a proactive, friendly/approachable, can do and collaborative mindset, along with the ability to wear many hats throughout the day, will shine through in the ideal candidate.

Below Are Some Things You May Help Us with as Part of Your Day-to-day Assignments:

Manages and maintains conference room calendars

Ensuring conference rooms are neatly kept and presentable

Coordinates meetings and department functions

Ensure all legal documents are completed and neatly kept

Collaborate with department executives on presentation creation and support

Reviews and respond to email correspondence

Answer phones in a timely manner

Compile reports

Support office manager with various tasks for maintaining office

Assists with special projects as assigned

Who We Think Will Be A Great Fit

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. A cheerful, ambitious, and proactive team player with a penchant for being well organized will do great in this role.

Minimum 2 years of experience in reception, customer service, or admin assistant roles

Knowledgeable in Microsoft Office Suite, specifically Outlook, Word, PowerPoint and Excel.

Experience with Zoom/online conference solutions

Extensive attention to detail in all efforts

Professional appearance and demeanor

Outgoing and warm personality, with excellent interpersonal skills and ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups

Self-motivated and proactive, with ability to anticipate, multi-task and manage workflow

Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm

Demonstrates an exemplary level of professionalism in dealing with confidential and sensitive issues

Good judgment, with the ability to make timely and sound decisions

Strong organizational and problem-solving skills