Administrative Assistant Job at Confiential in Los Angeles

A renowned and leading financial services firm in the technology and consumer products space is looking for an Administrative Assistant/Coordinator to join their growing team in West LA.

This is an amazing opportunity to join a tight-knit team and build a great career path. The ideal candidate will have a minimum of 3+ years of administrative experience, have supported a team of executives in a fast-paced environment, and be extremely tech savvy. This candidate should also have experience in maintaining a database of client information and be able to communicate cross-functionally internally and externally with clients. Additionally, you will be responsible for managing complex calendaring and scheduling, as well as ad-hoc projects. Are you a natural problem-solver, extremely organized, and dedicated to your career? Apply now!

Responsibilities included but not limited to:

• Support a team of executives with high-level administrative support and ad-hoc projects
• Handle complex calendar management, meeting coordination, scheduling, and email and phone correspondence
• Travel coordination and itinerary planning for commercial and private travel, and both domestic and international
• Manage day-to-day operations and act as liaison between leadership, vendors, investors, and clients
• Facilitate office operations and ensure the office is running smoothly from an office management perspective
• Process expense reports and assisting with accounting duties as needed
• Plan and organize corporate events
• Special project related tasks as needed

Requirements:

• Minimum 3+ years’ experience in a professional services environment; administrative and/or coordinator experience preferred
• BA degree is highly preferred, not required
• High-level of discretion, organization and prioritization
• Excellent communication skills both written and verbal
• Strong proficiency in Microsoft Office Suite

Please submit your resume for consideration.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.