Administrative Assistant Job at Avancer in Holland

Christ Memorial Church

Holland Michigan

Position Title: Administrative Assistant of Worship Arts

Position Status: Full-time (40 hours/week)

Reports To: Director of Worship Arts

Works cooperatively with: Worship Arts staff, Lead Pastor, Other Administrative Assistants, Facilities, and Finance Teams

Ideal Candidate: Possesses 5-10 years as an administrative assistant in a similar role

Primary Required Strengths:

• Character: seeking God, being a Disciple of Jesus, humility, words mean what they say, punctual, detailed
• Chemistry: relationship builder, ability to work well with many personalities
• Competency: demonstrates growth in areas of responsibility
  • Continually growing relationship with God
  • Integrity
  • Dependability
  • Organizational skills (not a procrastinator)
  • Multi-tasking
  • Written and verbal communication skills
  • High level of confidentiality
  • Strong work ethic
  • Team player
• Creativity
  • Understands flow of worship
  • Basic knowledge of music (instrumental or vocal)
  • Contributes to worship planning ideation and execution
  • Has an eye for detail and drive to do things well

Responsibilities:

• Work with the goal of helping bring God’s people to worship
• Support Director of Worship Arts and Worship Arts team in variety of ways
• Preparation for worship services:
  • Provide materials for team meetings
  • Update Online Planning Center
  • Schedule worship leaders
  • Produce, print, and distribute large print song sheets, highlighted copies of worship order for worship service participants and musicians
• Administrative support, scheduling, and communication for those involved with Sunday worship services (worship arts team, staff, volunteers, special events, and overall congregation)
• Submit check requests for guest musicians, directors, etc.
  • Communicate service and program details with guest conductors and musicians, along with scholarship students
  • Request, obtain, and deliver honorariums to guest conductors, musicians, and scholarship students
• Resource, communication, and administrative responsibilities for choir, orchestra, bell choir, etc.
• Care of musical instruments
• Oversee volunteers:
  • Give direction and details to the choir and orchestra for both rehearsals and Sunday worship leading via emails and in planning center online
  • Work directly with the choir and orchestra music librarians
  • Contact musicians with the details for rehearsals and Sunday worship
  • Schedule musicians and soloists by gathering their Sunday availability, creating a list based on availability, giving them the correct music, organizing the rehearsal schedules
  • Ensure all volunteers (readers, dance teams, Westminster Bells, orchestra, brass ensembles, other vocal and instrumental small ensembles) have what they need
• Assist in tracking annual church calendar
• Assist in planning worship services

Essential Skills and Training:

• Word, Excel, TEAMS, SharePoint, Publisher, Planning Center online, Shelby Next

If interested in position, please apply via this post or to: jobs@christmemorial.org