Administrative Assistant Job at Seacoast 5151 Condominium Association in Miami B

Responsibilities may include:

1. Bilingual Preferred
2. Customer Service Oriented
3. Answer phone calls
4. Maintain orderly and organized appearance within public areas, such as front desk and office
5. Assist Unit Owners/ Residents with their requests
6. Receive and deposit maintenance payments
7. Availability to follow up/ send letters and/ or emails as directed by the Manager
8. Assist Manager with any Account Receivable collections
9. Receive and process invoices
10. Assist and coordinate any meetings to be scheduled for the Office Manager
11. Order all office supplies
12. Coordinate all necessary maintenance for office equipment
13. Maintain a current database
14. Prepare work orders for maintenance staff as directed by the Manager
15. Coordinate and distribute all keys and car tags
16. Update new contacts within database
17. Send email /notifications as needed
18. File documents as needed
19. Work on miscellaneous projects as directed by the Office Manager.
20. Display Willingness to learn

Minimum Requirements: 2-5+ years of experience as an administrative assistant

Required skills include:

· Highly organized, detail-oriented and able to multi-task

· Excellent verbal, written and interpersonal skills

· Strong sense of urgency, project responsibility and initiative

· Working knowledge of Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)

· Ability to work independently and as part of a team

Job Type: Full Time