AIR PROS INC is hiring: Administrative Assistant in San Diego

Benefits: Dental insurance Health insurance Paid time off Vision insurance We are looking to add an organized, friendly, positive, customer-focused, teammate for our HVAC company. Core Responsibilities o   Respond to phone calls, emails and texts, and direct them appropriately o   Monitor and manage emails, letters, packages, phone calls and other forms of correspondence o   Document interactions with clients and technicians within our CRM in detail o   Support company bookkeeping and job costing procedures o   Track and replace office supplies as needed o   Monitor the scheduling of maintenance contracts o   Prioritize new jobs and/or tasks as they come in o   Maintain up-to-date records o   Assist with miscellaneous projects o   All other administrative duties such as filing, data entry, copying, scanning, etc. Day-to-day Activities o   Track daily project schedules for technicians o   Track project status o   Data entry o   Generate preliminary invoices Requirements o   Proficiency in Google Apps such as Google Drive, Google Docs and Google Sheets and basic computer software o   Proficient in managing schedules and in using Google Calendar o   Top-notch verbal and written communication skills with proper grammar and spelling o   Ability to work in an environment that is sometimes frenzied and sometimes calm, with minimal supervision o   Self-sufficient, well organized, exceptional work ethic to meet deadlines o   Critical thinker, problem-solver o   A Team player with a dedication to lifetime learning Soft Skills o   Housecall Pro Experience o   Quickbooks