AIR PROS INC
Administrative Assistant Job at AIR PROS INC in San Diego
AIR PROS INC, San Diego, CA, United States
Job Description
Job Description
We are looking to add an organized, friendly, positive, customer-focused, teammate for our HVAC company.
Core Responsibilities
o Respond to phone calls, emails and texts, and direct them appropriately
o Monitor and manage emails, letters, packages, phone calls and other forms of correspondence
o Document interactions with clients and technicians within our CRM in detail
o Support company bookkeeping and job costing procedures
o Track and replace office supplies as needed
o Monitor the scheduling of maintenance contracts
o Prioritize new jobs and/or tasks as they come in
o Maintain up-to-date records
o Assist with miscellaneous projects
o All other administrative duties such as filing, data entry, copying, scanning, etc.
Day-to-day Activities
o Track daily project schedules for technicians
o Track project status
o Data entry
o Generate preliminary invoices
Requirements
o Proficiency in Google Apps such as Google Drive, Google Docs and Google Sheets and basic computer software
o Proficient in managing schedules and in using Google Calendar
o Top-notch verbal and written communication skills with proper grammar and spelling
o Ability to work in an environment that is sometimes frenzied and sometimes calm, with minimal supervision
o Self-sufficient, well organized, exceptional work ethic to meet deadlines
o Critical thinker, problem-solver
o A Team player with a dedication to lifetime learning
Soft Skills
o Housecall Pro Experience
o Quickbooks