Executive Administrative Assistant Job at Axianta Financial Partners in Calabasa

Overview

We are seeking an experienced Executive Administrative Assistant to join our team. The ideal candidate will provide high-level administrative support to an executive by handling information requests, performing clerical functions, and managing their calendar.

Responsibilities

- Manage an executive's calendar and set up in-person and zoom meetings

- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and business partners

- Prepare reports, memos, letters, and other documents

- Support the planning and coordination of meetings, conferences, and events

- Handle sensitive client data with utmost discretion and adhere to company policies and legal requirements regarding data privacy and protection

- Handle office management duties such as maintaining records and ordering supplies

- Manage executive's social media profiles (Instagram, X, and YouTube)

- Provide executive administrative support as needed

Requirements

- Proven experience as an executive administrative assistant or in a similar role

- Excellent phone etiquette and customer service skills

- Strong computer literacy with proficiency in MS Office (Outlook, PowerPoint, Word, and Excel), as well as Google Suite (Drive, Sheets, Forms, Docs, and Slides)

- Exceptional organization skills with the ability to prioritize tasks

- Experience in calendar management and file maintenance

- Knowledge of event planning and project coordination

- Ability to multitask and work efficiently in a fast-paced environment