Faculty Assistant, Administrative Job at Brooklyn Law School in New York

POSITION: Faculty Assistant, Administrative

REPORTS TO: Faculty Assistant Supervisor

STATUS: Full-time, Non-Exempt, In person

Salary RANGE: $21.50 - $23.80 per hour

SUMMARY:

Brooklyn Law School, established in 1901, is a prestigious, independent institution located in Downtown Brooklyn, New York.

We are currently seeking a dedicated Faculty Assistant to join our esteemed educational institution, which boasts a dynamic employee and student community and a strong commitment to fostering the next generation of ethical and talented lawyers.

Reporting directly to the Faculty Assistant Supervisor, the Faculty Assistant will undertake various responsibilities to support faculty and students.

Duties:

• Assist with various class-related tasks, including: the preparation of seating charts, index cards, and tent cards; organizing and copying classroom materials; posting numerous web course class assignments, materials, and announcements; and all other activities in support of classroom teaching.
• Prepare emails, correspondence, and memoranda (internal and external).
• Set up AV requests and reserve conference rooms and classrooms as needed.
• Maintain and update faculty bio/publication information and assist professors with the circulation of their scholarly work.
• Coordinate classroom and office supply orders, prepare and organize faculty reimbursement requests.
• Facilitate communication with students, faculty peers, and administrators, as well as peers at other schools.
• Assist with faculty and administrative committees, centers, and other programs as needed.
• Organize and maintain attendance records for students in each class for each semester in accordance with the ABA.
• Assist colleagues with work-surplus as well as temporary coverage for Faculty and Deans’ Assistants.

Required:

• Experience in legal practice, such as a law firm, legal nonprofit organization, or higher education institution (preferably a law school).
• Associate degree with one (1) year or more of related legal, nonprofit, or commensurate professional experience; or a high school diploma (HSD) with three (3) or more years of related legal administrative experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Reader, and Outlook.
• Experience in Canvas or a similar learning management system preferred.
• Strong multitasking and prioritization abilities.
• Excellent organizational skills, ensuring efficient workflow and task management.
• Significant attention to detail.
• Ability to work effectively in a team-oriented environment.
• Highly motivated with a strong sense of responsibility.
• Demonstrates initiative and is dependable, punctual, and flexible.
• Exceptional interpersonal, oral, and written communication skills.

This is a non-exempt position. It is also an in-person position. Hours are Monday through Friday, 9:00 am to 5:00 pm, 35 hours/week, with an hour meal period. Faculty Assistants are expected to be work in person at least 4 days per week, from Mondays through Thursdays.

Brooklyn Law School has an excellent benefits package that includes sick, personal and vacation paid time off, a generous retirement plan, dependent tuition scholarship (Pre-K through undergraduate college) and additional summer Friday PTO.

Brooklyn Law School values a diverse and vibrant community and affirmatively encourages applications from candidates of all backgrounds and life experiences.