Site Administrative Assistant Job at Western Partitions, Inc. in Reno

Site Administrative Assistant

Western Partitions, Inc. (WPI) is one of the largest and most reputable interior and exterior contracting firms in the US. WPI provides superior contracting services for drywall, prefabrication, metal studs, acoustical systems, wall panels, fireproofing, firestopping, stucco, claddings, painting, windows, doors/frames/hardware, and more.

Since WPI's inception in 1972, we have provided award-winning construction without sacrificing integrity, safety, or efficiency. We are proud that a significant percentage of our business comes from repeat customers. Our service-oriented, fast-track approach, coupled with an attention to detail has resulted in a superior reputation within our industry. We work hard every day to earn our customers' trust and confidence.

Throughout our history, our dedication to our employees, quality of work, and customers has set us apart. The strongest characteristic of our organization is the prominent level of pride we take in every job we complete. Our employees are driven to do the job right the first time without compromise. Lastly, our customers choose WPI based on the emphasis we place on communication, trust, and respect.

Job Description

The Site Administrative Assistant is responsible for supporting the office and are primarily clerical in nature, requiring some jobsite responsibilities.

• Understand and comply with all WPI policies, procedures, and corporate safety program.
• Answer telephones and direct callers to the appropriate associate. Greet and direct visitors to the company politely and professionally.
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Receive, sort and forward incoming mail. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.). Contact office staff when packages are received for them.
• Assist in the ordering, receiving, stocking and distribution of office supplies and keeps the supply closet well stocked.
• Assist potential new hires when filling out applications (print, fill out I-9 information) and forward to payroll for processing.
• Coordinate Drug Testing paperwork for new hires and send them for pre-employment drug screens.
• Event coordination, lunch event planning, travel reservations.
• Check stock of paper towels, plates, sugar, creamer, and all other kitchen supplies and send notifications when items are running low.
• Coordination of office services such as Cleaning Company, HVAC Maintenance, Water/Ice, security service, Waste management, and Coffee services.
• Be creative in the development of new systems, forms, and ideas for increased efficiencies.
• Be proactive in supporting safety plans and practices.

Requirements

Basic Requirements

• Able to stand and sit for long periods of time.

Minimum Requirements

• Able to learn new software programs and work with multiple operating systems.

• Proficient in Microsoft Windows, Microsoft Office Suite (Excel, Word, and Outlook).
• Strong oral and written communication skills is required.
• Ability to work in team environment is required.
• Strong customer service skills are required.
• Ability to multitask, think critically, and problem-solve is required.
• Ability to learn new job skills by engaging in the technical aspects of the job and applying new skills as they are taught.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English and communicate with coworkers.

Preferred Requirements

• Local to office is preferred

This role is not eligible for visa sponsorship.

Benefits

At WPI our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

• Competitive pay
• Incentive bonus plan
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental and vision insurance plans with flexible spending account option
• Life insurance, accidental death, and disability benefits
• Flexible paid time off policy and paid holidays

WPI provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

WPI is a background screening, drug-free workplace.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

Revised 12-05-2022