Administrative Assistant - 1595614 Job at Aspen Aerogels, Inc. in Orlando

Overview:

Aspen, a renowned and dynamic company, is seeking a skilled and self-motivated Administrative Assistant to join our dedicated team. The successful candidate will possess a solid background in administrative support, coupled with exceptional interpersonal skills and proficiency in Microsoft Office. This position plays a pivotal role in ensuring the seamless operations within our fast-paced environment.

Responsibilities:

Administrative Support:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and creating agendas.
• Handle administrative tasks including filing, handling correspondence, and organizing documents.
• Coordinate logistical arrangements for meetings and events.
• Assist in preparing and editing documents, reports, and presentations.

Communication and Collaboration:

• Serve as a primary point of contact between executives and internal/external clients.
• Maintain professional relationships with clients, vendors, and internal teams.
• Develop and maintain a system for tracking and reporting relevant metrics and performance data.

Client Services:

• Answer and direct phone calls in a courteous and professional manner.
• Assist clients with inquiries, processing orders, and resolving any issues or concerns.
• Collaborate with various departments to ensure client satisfaction.

Project Management:

• Assist in project planning and execution.
• Coordinate and monitor timelines and project progress.
• Facilitate communication between project stakeholders to ensure alignment and collaboration.

Qualifications:

1. 1+ years of experience in an administrative role.
2. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
3. Excellent phone etiquette and interpersonal skills.
4. Strong organizational skills with a keen attention to detail.
5. Ability to prioritize tasks and manage time effectively.
6. Demonstrated ability to handle confidential information with discretion.
7. Proactive and able to work both independently and as part of a team.
8. Exceptional written and verbal communication skills.
9. High school diploma required; Associate's or Bachelor's degree preferred.

Aspen is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from candidates of all abilities, backgrounds, and experiences.