Property Administrative Assistant Job at Goodman Realty Group in Albuquerque

The Property Administrative Assistant is responsible for assisting with the day-to-day operations, and maintenance as needed for the Property Management staff and the portfolio of properties.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: NOTE: Goodman Realty Group may unilaterally change the requirements of this job description at any time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. These include, but are not limited to, the following:

• Communicate with the tenants and vendors.
• Coordinate repairs and tenant improvements.
• Prepare lease summaries/abstracts, including updates.
• Maintain Tenant contact information with regularly scheduled review and updates.
• Prepare lease files and the associated tracking and documentation.
• Prepare vendor contracts
• Assist with budgets.
• May be asked to assist with year-end tenant CAM reconciliations, preparing letters, gathering back-up, etc.
• Conduct property inspections as needed which may require travel and any other required property projects that may be given.
• Within the property management department:
o Review and code invoices.
o Track vendor and tenant insurance certificates.
o Track utilities.
o Prepare property management meeting minutes.
o Schedule quarterly HVAC appointments/oversee M/Q/S/A systems inspections, including F/S, HVAC and roof.
o Track Tenant HVAC compliance.
o Track and maintain property maintenance records
• Track tenant's monthly sales.
• Performs other duties as assigned.

REQUIRED QUALIFICATIONS (INCLUDES EDUCATION, SKILLS AND EXPERIENCE): The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High School Diploma or Equivalent
• Minimum of two (2) years of previous experience performing the essential functions of this position
• Demonstrates the ability to read, write, and communicate effectively with clients and colleagues
• Ability to read and interpret documents such as leases, contracts, policies, operating and maintenance instructions, and procedure manuals
• Excellent computer skills including proficiency in Excel, Word, Outlook and PowerPoint.
• Strong analytical, organizational, and time management skills required.
• Customer service orientation and strong presentation skills to internal and external parties required.
• Ability to work independently and within a team to build relationships and interact effectively with business partners
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload to meet client needs
• Willingness to take on new challenges, responsibilities, and assignments
• A valid driver's license, vehicle insurance, good driving record and reliable vehicle.

PREFERRED QUALIFICATIONS
• Bachelor's degree in Business Administration or closely related field.

NEEDED ATTRIBUTES:
• Demonstrates consistency in values, principles and work ethic
• Dependable, self-motivated, punctual, and efficient in handling work assignments
• Able to work with a diverse group of people
• Strong team player, friendly, patient, self-motivated
• Professional appearance and manner
WORKING CONDITIONS AND PHYSICAL EFFORT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or listen
• The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• This position requires frequent manual dexterity in combination with eye/hand coordination such as keyboarding and handling of equipment.
• Will have repetitive hand motions and prolonged periods of sitting.
• Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus.
• Prolonged exposure to viewing a computer screen.
• The employee must occasionally lift and/or move up to 20 pounds.
• The noise level in the work environment is usually low to moderate.
• Must be able to travel (25%) within the metropolitan area