Administrative Assistant Job at Robert Half in Chester

We are offering a contract position for an Administrative Assistant in Chester, Pennsylvania. In this role, you will be vital to the operations of a housing non-profit organization, where you will handle various administrative tasks ranging from tenant communication to database management.

Responsibilities:

• Manage and update tenant records, ensuring accuracy at all times

• Conduct interviews with tenants for annual and interim recertifications and re-examinations

• Handle all forms of tenant communication such as answering phone calls and responding to emails

• Prepare and send letters to tenants, adhering to proper business formatting guidelines

• Obtain all necessary tenant certifications, authorizations, and 3rd party verifications

• Manage housing database and spreadsheet, ensuring all data entries are accurate and up to date

• Notify tenants of any changes in rent in a timely manner

• Keep tenant files updated, organized, and easily accessible

• Generate reports as needed

• Perform other related tasks as required, including scheduling appointments and managing tenant leases.

• Minimum of 2+ years' experience as an Administrative Assistant or in a similar role

• Proficiency in answering inbound calls in a detail-oriented manner

• Strong customer service skills with a focus on delivering high-quality service

• Experience in data entry with a high level of accuracy

• Ability to handle email correspondence in a timely manner

• Proficiency in Microsoft Excel and Microsoft Word

• Ability to schedule appointments and manage calendars effectively

• Experience in property management is a plus

• Familiarity with tenant leases and related documents

Please contact Hayley Master at 215.568.4580 about this opportunity and reference Job #03720-0013112801