Construction Administrative Assistant Job at Cuhaci Peterson in Maitland

Description:

General:

The Construction Administrative Assistant provides office support to the Manager of Construction and the Construction team, as well as conducting field/site survey

Requirements:

This position requires a high school diploma or GED equivalent, and a minimum of 2 years related experience. Experience in an Architectural or Engineering firm or Construction experience is preferred.

Responsibilities/Skills:

• Responsible for providing support to the Manager of Construction and their assigned teams.
• Knowledge of general office machines, systems, including data entry, e-mail, filing, copying, scanning, mail processing and routing, and organizing, producing, and monitoring updates of reports.
• Responds to telephone requests which have standard answers; refers calls and visitors to appropriate staff.
• Controls mail and assures timely staff response; may send form letters; reviews materials prepared for supervisor’s approval for typographical accuracy and proper format; maintains recurring internal reports; requisitions supplies, printing, or other services; types, establishes and maintains office files.
• Answers phones if required to cover for Receptionist.
• Coordinate/File RFIs and submittals.
• Maintain Project logs.
• Learn drawing review process.
• Develop site visit skills.
• Download and upload to GC/Owner project management web sites.
• Create and maintain workload schedules in calendar form.
• Update percentages of completion on various projects for PA/PM.
• Contact GC / Superintendent and get updates.
• Help review applications for payment.
• Research GC questions and respond.
• Attend weekly meetings.
• Prepare punch-list document for final review by team member.
• Assist CA Manager with ongoing daily workflow.
• Knowledge of Excel, Word, Power Point.
• Strong Oral and Written communication skills.
• Work well with team & be capable of working independently.
• Willing to take on new challenges.
• Time management skills.
• Additional duties as assigned.

PHYSICAL DEMANDS:

Must be able to sit and/or stand for long periods of time, able to handle stressful situations and multi-tasking, able to work under time constraints, long hours may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Overtime (40+ hours) may be required as needed.

WORK ENVIRONMENT:

Must be able to handle stressful situations, multi-tasking, and working within reasonable time constraints to meet production schedules and budgets. Will work in a normal office environment.

The above criteria has been developed to establish guidelines for this position, but note that these are only guidelines, and a person’s ability, talent, effort, personality, and other aspects of the profession shall become a deciding factor for each position.

Promotions are dependent on effort, attitude, ability, need, and schooling and should not be considered automatic.

Cuhaci & Peterson provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Cuhaci & Peterson complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Additionally, this job description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship between the employee and Cuhaci & Peterson Architects Engineers & planners, Inc.

Requirements: