Administrative Assistant - Admin Job at Spectrum Health & Human Services in

Agency Profile: Spectrum Health & Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and/or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment and support to achieve self-defined improvements in their quality of life.

Full-time: 227 Thorn Avenue, Orchard Park, NY

SUMMARY OF POSITION FUNCTION:

Performs clerical tasks and provides clerical support to our administrative offices.

MAJOR DUTIES AND RESPONSIBILITIES:

• Knowledge and demonstration of agency core values in day-to-day activities
• Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
• Consistently maintain a neat, organized work environment
• Processes all incoming and outgoing mail, picks up and takes mail to the post office daily.
• Prepares all interoffice mail for distribution and coordinates delivery with agency courier.
• Prepares business letters, memorandums, as well as any other tasks requested by Executive Leadership, HR, Finance, Billing Department, supervisors, etc.
• Prepares routine correspondence for signature.
• Answers telephone and directs calls to appropriate person, greets all administrative visitors
• Ordering and tracking of office supply inventory and equipment, includes placing specialized orders for catering, agency merchandise, etc.
• General office upkeeping; including stocking and maintaining a clean breakroom.
• Operates office machines and instructs others in the operation of same.
• Uploading documents and data entry into SharePoint.
• Manages faxes via Updox and distributes documents to the correct department.
• Uses electronic health record to locate client information
• Other Duties as assigned

SKILLS/COMPETENCIES:

• Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines.
• Exceptional interpersonal skills and communication skills both verbal and written.
• Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills.
• Ability to handle multiple tasks.
• Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.

EDUCATION REQUIREMENTS:

• High School Diploma or equivalent, Associates Degree preferred

EXPERIENCE:

• 2 years of work experience in work related field preferable
• Must possess a valid Driver’s License with an acceptable driving record

COMPENSATION: $17/hr