Program Analyst Job at Axle in Bethesda

The purpose of this position is to manage the overall administrative functions of the NIGMS PRAT Fellowship program; coordinating the needs of the individual fellows; maintain the Standard Operating Procedures of the PRAT Fellowship Office which may require coordination and communication with other NIH IC's, including but not limited to processing travel and purchases for fellows and/or invited speakers, tracking expenditures, managing fellowships in the Fellowship Payment System, and facilitating logistics for PRAT events.

• Variable based on tasks assigned. - Daily

• Work with staff on planning, organizing and executing meetings, conferences and teleconferences. - 1
• Work with staff to facilitate, coordinate and attend regularly occurring training events. - 2
• Organize and support all fellowship program meetings, faculty meetings related to the Fellowship and Scholars programs. - 3
• Process student services requests for university course work, related teaching and curricular expenses, and program related travel. - 4
• Serve as liaison between administrative staff to ensure OE awareness of fellow hires and departures. - 5
• Work with Program staff on every aspect of the training program; clinical research training for fellows and the related clinical activities dependent on the training program. - 6
• Provide Technical knowledge and support in developing and evaluating the fellowship program, establishing process and procedures and maintaining files.
• Prepare program brochures, websites, applications, orientation documents and regulatory submissions.
• Maintain files of Fellows' progress on research milestones and meetings with mentoring committees.
• Establish and/or maintain appropriate files of correspondence, reports, reference materials, publications; student program files, historic and current files of all GPP fellows and summer intern students.
• Receive, review and enter applications into the database; record pertinent applicant information; set up applicant files; prepare official correspondence to applicants and universities; prepare notification letters to applicants.
• Prepare personnel packages for intern, fellow, and staff appointments and renewals.
• Produces various detailed reports for use by upper management.
• Prepare correspondence, reports and other written material.
• Review, research, and announce on NIH policies and procedures.
• Prepare reports in response to requests from ORF Divisions, NIH IC's, other agencies, and Congress.
• Evaluate, develop, and implement the fellowship program, including the maintenance of files and documents; assess process and procedures and recommend improvements where needed.
• Coordinate revisions, updates and changes to ITS's Intranet site and Website.
• Perform analysis of existing program databases; plan modifications of such databases; analyze and present selected program data to program staff and teaching faculty.
• Research resources, services, policies and regulations and inform the staff and fellows about all changes in policies and procedures impacting fellowship training and education within the specialty.
• Analyze, develops and implements new recruiting processes and a variety of training programs.
• Prepare promotional materials for meeting exhibits and presentations, special events and other events.
• Develops and implements new recruiting processes.
• Prepare promotional materials for meeting exhibits and presentations, special events and other events.
• Evaluates the effectiveness of the program to ensure it is meeting the organization's overall objectives.
• Work with staff to provide support for oversight and review of the fellowship program.
• Maintain program statistics monitoring.
• Work with staff on the planning for course and lecture organization; coordinate with scientists to meet their needs before, during and after their presentations.
• Promotes fellowship program to educational institutions, universities and candidates.
• Conducts meetings and trains staff on various aspects of the fellowship program.
• Assemble material for workshops, retreats and courses.
• Organize and support all fellowship program meetings, faculty meetings and meetings with and for fellows; prepare all minutes and other required documents serving as records and action plans resulting from program-related meetings.

Certifications & Licenses

• N/A

Field of Study

• General Business
• Business Management and Administration

Software

• MS Office Suite

Skills

• N/A