Accounting Assistant Job at Robert Half in Tampa

We are seeking an Accounting Assistant to join our team in Tampa, Florida. This role offers a contract to hire employment opportunity. In this role, you will be supporting a team of Construction Professionals by providing administrative assistance and handling a variety of accounting tasks.

Responsibilities:

• Handle general clerical duties including data entry, mailing, shipping, scanning, photocopying, and typing.
• Maintain and manage electronic files efficiently.
• Handle confidential materials and documents with discretion and professionalism.
• Schedule appointments and update calendars for managers as required.
• Assist with coordination of travel arrangements for managers.
• Set up and coordinate meetings and conferences.
• Greet visitors and answer phone calls in a professional manner.
• Assist managers and co-workers with tracking of data metrics.
• Provide clerical support related to departmental processes including typing correspondence, pulling reports, tracking invoices, and assisting with recruitment.
• Order and maintain supplies for the project including office, kitchen, and bathroom supplies.
• Assist with tracking building maintenance issues.
• Help orient new workers with safety information video.
• Assist with activities related to co-worker recognition/appreciation.
• Daily interface with outside vendors such as equipment repair companies, staffing agencies, etc.
• Utilize accounting software systems to process customer credit applications accurately and efficiently.
• Maintain accurate customer credit records and perform bank reconciliations.
• Handle accounts payable and accounts receivable duties.
• Conduct auditing tasks as required.• Proficiency in Accounting Software Systems
• Experience with ADP - Financial Services
• Familiarity with CaseWare
• Ability to use Concur proficiently
• Knowledge of ERP - Enterprise Resource Planning
• Comprehensive understanding of Accounting Functions
• Experience with Accounts Payable (AP) and Accounts Receivable (AR)
• Familiarity with auditing procedures
• Experience with Bank Reconciliations
• Ability to maintain confidentiality and exercise discretion in handling sensitive financial information
• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to work independently and collaborate as part of a team
• Strong organizational and time-management skills
• Ability to meet deadlines and manage multiple tasks simultaneously
• Bachelor's degree in Accounting, Finance, or related field is preferred
• Relevant work experience in an accounting role is required.